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At a glance

The Robert Koch Institute (RKI) continuously monitors the situation in Germany. It publishes a daily situation report. It also continuously updates the list of risk areas abroad. Daily updated Key figures are also published by the State of North Rhine-Westphalia (in German). The city of Dortmund publishes figures on local infection incidence on its website every day (in German).

Teaching in the summer semester as a rule takes place in presence and may only be accompanied by digital offers in justified and exceptional cases. In addition, the integration of digital elements into classroom teaching is of course still possible. Teachers at TU Dortmund University can continue to provide hybrid offers, but are not obliged to do so.

No, as of 4 April, the 3G controls on campus will no longer generally apply, as the Infection Protection Act will then only stipulate such access restrictions for hotspots. TU Dortmund University recommends that everyone continues to make use of the testing offer.

At TU Dortmund University, there is still the urgent recommendation to wear a medical mask in lectures. The aim of this measure is to protect all participants and especially the teachers from infection and thus reliably maintain the classroom teaching. This is particularly necessary because the teachers themselves are usually unable to wear an FFP2 mask when speaking loudly and understandably and are therefore unable to protect themselves. 

The urgent recommendation to wear a medical mask also applies to indoor areas with public traffic such as foyers, corridors or the library. Details on occupational safety are governed by the general hygiene concept.

Those who wear a surgical mask thereby protect other persons in particular, while a well-fitting FFP2 mask offers a high level of self-protection at the same time.

The Office of Occupational Safety, Environmental and Health Protection provides certified surgical masks to the Dean’s Offices and other institutions which can be issued to employees for work on campus. A contingent of FFP2 masks is available if it is inevitable to work without a minimum distance in special situations.
A video (in German) on the ServicePortal explains the correct use of FFP2 masks.

TU Dortmund University is monitoring the situation and informs all members regularly via the homepage and, if necessary, also via e-mail. Please check these communication channels regularly (currently every day if possible), even when you are at home. TU members can find an archive of all e-mails in the ServicePortal.

Operations

In order to keep the distance in the hallways as large as possible, a "walk on the right”-rule applies, equivalent to road traffic. In addition, an additional Corona signage system was installed throughout the campus, both in the buildings and in outdoor areas (distance requirement, routing, toilet use, one-way street regulations).

In courses, it is mandatory to wear a medical mask (surgical or FFP 2 mask). This regulation is initially valid until the end of April; an extension will be considered depending on the incidence values. Outside the courses, TU Dortmund University recommends that all employees, students and guests always wear a medical mask indoors at the university. Those who wear a surgical mask thereby protect other persons in particular, while a well-fitting FFP2 mask offers a high level of self-protection at the same time.

Yes. The main cafeteria, the food fakultät, the Café C and the kostbar (all North Campus) are open. Other cafeterias/catering areas open on 4 April.

We recommend that all TU members install the Corona warning app on their smartphones. This way, people who have been in the vicinity of an infected person can be informed. The app may also be installed on service cell phones. Traceability via registration in events, e.g. via QR code, on the other hand, is legally suspended.

Studies and Teaching

Organizational matters

The individualized standard program duration won’t be increased again in the Summer semester 2022. Previously, the individualized standard program duration had already been increased for all students enrolled in the Winter semester 2021/22 and/or Summer semester 2020 and/or Winter semester 2020/2021 and/or Summer semester 2021.

On-site operation

Teaching in the summer semester as a rule takes place in presence and may only be accompanied by di­gi­tal offers in justified and exceptional cases. In addition, the integration of di­gi­tal elements into classroom teaching is of course still possible. Teachers at TU Dort­mund Uni­ver­sity can continue to provide hybrid offers, but are not obliged to do so. Face-to-face examinations will again be the rule in the Summer semester 2022. Examinations may be conducted in electronic form if this is appropriate and reasonable in justified cases.

It is strongly recommended to continue to wear a medical mask in the university buildings and during classroom teaching in order to protect all participants and especially the teachers from infection and thus reliably maintain the classroom teaching. This is particularly necessary because the teachers themselves are usually unable to wear an FFP2 mask when speaking loudly and understandably and are therefore unable to protect themselves. Those who wear a surgical mask thereby protect other persons in particular, while a well-fitting FFP2 mask offers a high level of self-protection at the same time. 

In order to protect themselves and others from infection, TU Dortmund University encourages all members to ideally wear an FFP2 mask during courses. The teaching rooms may be fully occupied; after all, extended attendance in classroom teaching would otherwise not be possible. Where room size permits, seats should be spaced out. In general, wherever possible, distance should still be kept indoors.

As of Monday, the 3G controls on campus will no longer generally apply, as the Infection Protection Act will then only stipulate such access restrictions for hotspots. TU Dortmund University recommends that everyone continues to make use of the testing offer. Since the incidence value of symptomatic cases is currently about the same among both vaccinated and unvaccinated persons in the age group of 18-59, this applies regardless of the immune status. 

At all individual learning spaces in the Central Library as well as in the Departmental Libraries, it is possible to participate in online lectures with laptops and headphones, as long as there is no talking and questions are asked via  chat, for example. Headphones with jack plugs are required to use the PC workstations. In addition, it is possible to participate in video meetings at the group work areas via laptops and headphones/microphones. An overview of available leaning spaces can be found on the University Library website.

TU members can book the group rooms again via the website of the University Library. These rooms have been equipped with video conferencing tools so that small groups can participate in video meetings together.

Please note that you always have to bring your own headphones/headsets.

Digital and hybrid teaching

Even before the Corona crisis, TU Dortmund University had digital platforms such as LSF and Moodle made available. In addition, the university has ­massively expanded its IT infrastructure in order to ­be able to broadcast ­lectures ­live and interactively, especially via Webex and Zoom. For this purpose, webcams are available for the departments; additional equipment can be borrowed from the ITMC equipment lending service. The ITMC has also procured cameras to facilitate the recording of lectures in the lecture hall by tracking the lecturer. ­Campus licenses for MATLAB, Zoom and Sciebo are available to students. Those who aim to enable online interaction in addition to passive participation can use chat functions, survey tools or digital whiteboards. You can find an overview of this on the portal „Digital Teaching“ (German only).Further ­information about campus licenses and downloads can be found in the ServicePortal.

The TU web portal „Digital Teaching“ provides an overview of concepts and tools, also on the topic of hybrid teaching. Handouts for digital tools can be found in Moodle. Since mid-January 2021, teachers have been able to access a steadily growing offer of support services in a second Moodle room. The Department of University Didactics of the Center for Higher Education (zhb) and the ITMC offer training courses on digital teaching. In addition, the ITMC, alternating with the UB, the zhb and the engineering didactics, offers office hours for digital teaching and ­learning daily from 2 to 3 pm. On Fridays, the focus is now on hybrid teaching. Dr. Katrin Stolz from the zhb Department of Academic Teaching & Faculty Development is happy to advise teachers personally, even at short notice. Likewise, Tobias R. Ortelt, the new Coordinator for Digital Teaching, is available to answer questions. Contact details and dial-in data can also be found on the portal „Digital Teaching“ (German only).

For technical questions, teachers (as well as students) can contact the ITMC ServiceDesk by e-mail as well as by phone (Monday through Thursday from 7:30 a.m. to 5:00 p.m. and Friday from 7:30 a.m. to 4:00 p.m., Tel: 0231 755-2444).

No, the unauthorized recording of online events ­of TU Dortmund University ­and their distribution violate the copyright and personal rights of those involved and are therefore not permitted. TU Dortmund University reserves the right to take legal action in case of violations. Teachers can find information on the legal situation and recommendations for action ­in the ServicePortal.

Digital courses should not be subject to stricter rules than face-to-face courses. As in face-to-face events, attendance at digital events can also be documented using the names of the participants, provided that there is an obligation to attend. There are no additional requirements, such as switching on the camera.

Digital exams

Conversion to digital exams

Face-to-face examinations are again the rule in the Summer semester of 2022. In accordance with the current Corona Regulations of TU Dortmund University, examinations can be conducted in electronic form if this is appropriate and reasonable in justified cases. On the learning platform Moodle, teachers will find an ever-growing range of support services. The ServicePortal contains a guide for oral examinations via video conferencing.

If you wish to conduct a registered classroom exam in digital form, please keep the date and time of the exam and inform the ITMC of the format change using this form. The information is also automatically forwarded to the Department of Construction and Facility Management' This avoids an overloading of the IT systems and the freed up room capacity can be used to distribute larger exam cohorts across multiple rooms. 

If the form or duration of the examination is to deviate from the specifications in the examination regulations, module descriptions or subject-specific regulations due to the pandemic, a resolution of the examination board is required. A change in the form of the examination, e.g. from written to oral examination, must also be reported to the Central Examinations Office.

Implementation of digital examinations

A detailed checklist and a chart with general information on online exams are available on the Service­Portal.

Examiners can choose different digital alternatives instead of a written exam on site. For example, exams in Moodle or open-book exams for download and upload within a specified time period are possible. In the case of open-book exams, the task is designed in such a way that the focus is not on knowledge that can be looked up, but on a higher level of understanding, which is why using resources/aids is permitted.

However, it is also possible to have a homework assignment (take-home-exam), in which students write a paper on a more complex problem within a specified period of time, or to switch to oral exams. Examinations that have already been carried out with EvaExam Online can still be carried out with it.

Yes: The examiner/proctor can and must check whether the student is actually the person authorized to take the examination by registration. In proctored exams, this can be done via video conferencing, for example.

The examiner/proctor is eligible to ask students to hold an identification document (UniCard, ID card, or other official ID document with a photo) up to the camera. In the case of examinations with several participants, e.g. digital written examinations or other group examinations, care must be taken that identities are verified individually in a protected area of the video conference, for example in a breakout room. This prevents the other participants from seeing personal data from documents such as ID cards. Likewise, an extended view into the private premises remains protected if - as is usual for oral examinations, for example - the entire room has to be shown once via webcam at the beginning. All details except first and last name and the photo may be masked on the ID document. If necessary due to time reasons, the identification procedure can also be carried out in parallel by several supervisors in several breakout rooms.

Examiners/proctors may also decide that the verification of identity will be done via the submission of an affidavit in which students affirm that they are lawfully taking the examination, are working on it independently, and are capable of taking the examination.

Yes, this is legally permissible and privacy compliant. The examiner/proctor is allowed to supervise students by video and also to be shown their room once before the exam. Observation is only permitted from one perspective (i.e. no more than one camera).  The breakout function in Zoom can also be used to verify identity. Recording during the exam or the use of AI-supported software for video surveillance, on the other hand, is not permitted under data protection law and is not technically possible due to the available systems. There is also no observation of the screens. For teachers, there is a Moodle room with information and tips on how to organize and conduct digital exams.

Yes, students are allowed to use the background function, e.g. of Zoom, at their own request to protect their privacy. If cheating is suspected, the examiners can request clarification in a breakout session where the display of the background image is briefly discontinued.

Digital exams can be taken via the existing Moodle, Zoom, and Webex systems. Sciebo and UniMail can be used as well. Teachers who have already been trained accordingly can also use EvaExam Online. No new purchases are planned in the short term.

Many tasks can be edited digitally and uploaded afterwards. Editing or digitizing may require the installation of certain programs (e.g. scanning apps or PDF annotation software). Submission formats/file formats must be clarified in a timely manner. Assignments that are completed on paper can be photographed with a cell phone and uploaded. Teachers can additionally offer examinees alternative ways of submitting their results, for example by e-mail. This can also ensure timely submission of results if, for example, technical problems occur with Moodle.

Students are responsible - as in analog exams - for ensuring that their solutions are legible to the examiner. This also applies to the legibility of scans.

Teachers are not allowed to demand that the students obtain additional equipment for the examination. Even though there is no general right to an examination on campus or to an alternative form of examination, the examiner, however, may make a discretionary decision on a case-by-case basis and provide a room if an examinee does not have the necessary equipment. The right to disadvantage compensation for students with special needs remains unaffected. General ­information on disadvantage compensation can be found on the homepage of DoBuS.

If problems of a technical nature verifiably occur through no fault of the student, the responsible examination board can examine the circumstances and, for example, grant a retry of the exam. Students should document any technical malfunctions that occur, for example by taking a screenshot. Teachers can also offer examinees alternative ways of submitting their results, for example by e-mail.

Students taking a digital exam must submit a declaration of authorship. A text module is provided by the examination office for this purpose.

Just as in the case of analog examinations, attempts to cheat may be controlled in case of suspicion. It is therefore possible for teachers to ask students to come into a breakout room during the examination in order to carry out a check there.

Yes, examiners/proctors are not allowed to prohibit restroom visits during the exam. However, as with exams on campus, examiners/proctors may document such exam interruptions.

Yes, even if written examinations in face-to-face format are changed to digital formats at short notice, equal opportunity examination conditions for students with impairments must be guaranteed. You can find more information about disadvantage compensation in digital exams on the website of the Department of Disability and Studies (DoBuS).

Based on the Corona Epidemic University Ordinance, TU Dortmund University has issued "Regulations for the Implementation of the Corona Epidemic University Ordinance for Doctoral and Habilitation Regulations at TU Dortmund University". According to Section 2 (1), oral examinations in doctoral procedures can be conducted in electronic form or - subject to the permissibility under infection control law - in a mixed form of face-to-face and electronic presence. From the perspective of infection control law, oral examinations in face-to-face format on campus are currently permissible according to the regulations of the general decree. A "Guide to the Conduct of Oral Examinations in Doctoral Procedures and Oral Habilitation Performances" is available in the ServicePortal.

Further information

Since mid-January, teachers have been able to access a steadily growing offer of support services on the Moodle learning platform. The zhb Department of Academic Teaching & Faculty Development can answer questions about the design of open-book exams. A guide for video exams is available in the ServicePortal.

Traceability

According to the currently valid Corona Protection Ordinance, the traceability is suspended.

We recommend that all TU members install the Corona warning app on their smartphones. This way, people who have been in the vicinity of an infected person can be informed. The app may also be installed on service cell phones. Traceability via registration in events, e.g. via QR code, on the other hand, is legally suspended.

Legal basis

The data is ­collected on the basis of §8 of the ­Corona Protection Ordinance ­and §§2 and 8 of the Registration Regulations of the TU Dortmund University ­dated 20 August, 2020.

In accordance with the general ruling for university operations, traceability must be ensured in accordance with §8 of the Corona Protection Ordinance for examinations and teaching regulations. This means that in addition to name and address, the telephone number of those present must also be recorded. The registration regulations of TU ­Dortmund­ University ­were adapted accordingly and passed by the Senate in August 2020. The telephone number is requested and stored at occasions such as application and enrollment via the student secretariat ­(HIS) or by the LSF and BOSS systems, e.g. for re-registration, exam registration or enrollment in a course.

According to §8 of the ­Corona Protection Ordinance, the location data is ­stored for four weeks and then deleted.

The location data is ­used ­exclusively for traceability ­in the event of infection in accordance with §8 of the ­Corona Protection Ordinance.­ No attendance lists are generated for teaching purposes.

TU ­Dortmund University ­is legally obliged to ­ensure ­traceability at incidence levels 1 to 3.­ Persons who do not wish to check in are therefore to be excluded from teaching in attendance. Anyone who does not wish to check in must make use of the online teaching services.

With the ­Federal Government's ­Corona App, ­the data lies with the user and not with the institution. TU ­Dortmund­ University­, however, as an institution, must ­ensure ­traceability ­and ensure the protection of all. Therefore, it is not enough for TU members to ­use ­the ­Corona-App of ­the ­Federal Government.

Internal organization

Higher Education Law

The Higher Education Act of North Rhine-Westphalia (Hochschulgesetz NRW, HG) was amended in 2020 and 2021 to allow the Ministry of Culture and Science (Ministerium für Kultur und Wissenschaft) to issue special regulations for higher education institutions to deal with the pandemic by statutory order. The corresponding  Corona Epidemic University Ordinance (Corona-Epidemie-Hochschulverordnung, CEHVO) was first published on 15 April 2020 and last amended on 28 March 2022. The Rectorate of TU Dortmund University, in turn, can issue a Corona Ordinance on this basis. The version valid for the Summer semester 2022 was adopted on 22 April 2022.

Corona Ordinance of TU Dortmund University

The Corona Epidemic University Ordinance issued by the State of North Rhine-Westphalia has authorized the Rectorate, in consultation with the departments, to issue examination regulations that temporarily supplement or replace the currently valid examination regulations. This is intended to meet the remaining challenges posed by the corona crisis. In view of the extensive return to regular attendance, some of the previously applicable regulations, such as a general free attempt regulation or the increase in the individualized standard program duration, are omitted in the new version of the Corona Ordinance of TU Dortmund University for the Summer semester 2022.

The regulations made in this ordinance have priority over the regulations in the respective examination regulations and module descriptions (Section 2 (1)). For areas of study and examination operations that are not regulated in these regulations, the respective responsible examination boards may issue supplementary regulations, taking into account the requirements of the degree programs and observing the principle of equal treatment (Section 14). The current Corona Ordinance of TU Dortmund University is valid until 30 September 2022.

The corresponding examination board can decide on regulations regarding the requirements for repeating examinations in deviation from the examination regulations (Section 7).

Face-to-face examinations are again the rule in the Summer semester of 2022. Examination performances may also be conducted in electronic form or by electronic communication for the period of validity of these regulations, insofar as this is expedient and proportionate in justified cases (Section 6a). In addition, online examinations may continue to be conducted insofar as the examination regulations have already provided for corresponding formats.

Deregistration and missing of an examination are governed by the stipulations of the respective examination regulations (Section 8). 

The requirements for a semester abroad, an internship semester or another vocational practical phase of the studies as integrated into the degree program can be met at a later date. In addition, the examination board can decide on possible alternatives that are appropriate in terms of subject and content (Section 11 (1)). If internships provided for in the study plan cannot be completed at present or already begun internships cannot be completed, the examination board may decide on appropriate substitutes. The following guidelines shall apply: In the case of external internships (except for teaching degree programs), 75% of the usual performance is sufficient for recognition. In the case of 50 to 75%, the examination board determines an additional substitute performance. If less than half of the performance has been achieved, the performance must be repeated.

In Section 11 (2), the Ordinance describes regulations for the following practical phases in teaching degree programs: The professional field internship, the aptitude and orientation internship and the internship semester. Further regulations concern the design of the theory-practice reports and the theory-practice reflection. Details are explained by the DoKoLL.

Existing regulations on the compensation for disadvantages in the examination regulations remain unaffected (Section 13). Particularly with regard to the SARS-CoV-2 epidemic, appropriate consideration is to be given to the students in the context of individual case decisions.

Corona Epidemic University Ordinance of the state of North Rhine-Westphalia

The Corona Epidemic Higher Education Ordinance (Corona-Epidemie-Hochschulverordnung, CEHVO) issued by the Ministry of Culture and Science (Ministerium für Kultur und Wissenschaft, MKW) is intended to enable institutions of higher education and the student body to meet the challenges that arise and have arisen as a result of the pandemic with regard to studying and teaching. Among other things, this concerns regulations on classroom teaching and committee work as well as more flexible examination procedures. The current version is valid until 1 October 2022.

The Corona Epidemic University Ordinance of the State of North Rhine-Westphalia (CEHVO) stipulates that teaching in the Summer semester 2022 will "as a rule" take place in attendance and may only be replaced by digital offers in justified exceptional cases. The shifting of courses or parts thereof from one semester to another as well as from the lecture period to periods before or after is permitted (Section 8).

The special regulations have no effect on the accreditation of degree programs (Section 10). The Accreditation Council decided in September 2021 that the notification requirement for significant changes will remain suspended until 1 October 2022.

The individualized standard program duration will not be increased for the Summer semester 2022. For all students enrolled in the Summer semester 2020 and/or Winter semester 2020/2021 and/or Summer semester 2021 and/or Winter semester 2021/2022, the individualized standard program duration has increased by one semester in each case in the past.

The chairperson of a committee decides whether the meeting is to be held in physical presence, electronically or in a mixed form of electronic and physical presence (Section 5 (5)). In addition, the legal ordinance allows resolutions to be passed by circulation. The public must be informed by appropriate means of resolutions that would otherwise have had to be passed in a public meeting (Section 5 (2)). Video and audio transmission of public committee meetings is permissible (Section 5 (6)). A handout (in German) on the digital work of the committees is available in the ServicePortal,  as are the General Rules of Procedure for Committees of TU Dortmund University dated 30 March 2022. The latter also regulates elections and replaces the corresponding regulations dated 7 January 2022.

Research

Based on the Corona Epidemic University Ordinance, TU Dortmund University has issued "Regulations for the Implementation of the Corona Epidemic University Ordinance for Doctoral and Habilitation Regulations at TU Dortmund University". According to Section 2 (1), oral examinations in doctoral procedures can be conducted in electronic form or - subject to the permissibility under infection control law - in a mixed form of face-to-face and electronic presence. From the perspective of infection control law, oral examinations in face-to-face format on campus are currently permissible according to the regulations of the general decree. A "Guide to the Conduct of Oral Examinations in Doctoral Procedures and Oral Habilitation Performances" is available in the ServicePortal.

For experimental research in laboratories or workshops, area-specific hygiene concepts can be submitted to the Office of Occupational Safety, Environmental and Health Protection for approval. The respective areas must draw up a workplace description and a protection concept for the new operating mode. Further information on the applications can be found under "Work organization". If possible, research work that requires public access should be avoided.

Yes, the offices of the major funding bodies organizations do operate, albeit with slight restrictions in some cases. At present, there is no reason to assume that the Corona crisis will affect funding volumes or approval rates. However, delays or deviations from the regular procedure are to be expected in the review process. Many funding agencies have postponed deadlines and cut-off dates. The Office of Research Support provides support for questions regarding the submission and preparation of applications.

The major funding bodies are largely accommodating with regard to funding requirements, continued payments and reporting obligations. The German Research Foundation (Deutsche Forschungsgemeinschaft, DFG), for example, provides additional personnel and material funding for up to three months in the event of demonstrable restrictions due to the pandemic. Scholarships can also be extended or converted into domestic fellowships. Additional funding can be requested for coordinated programs, and doctoral positions in research colleges can be extended by up to 12 months without incurring additional costs. Further information can be found on the DFG website. The German Federal Ministry of Education and Research (BMBF) also simplifies the requirements for project funding. The actual implementation remains the responsibility of the individual project sponsors. Within the framework of the program Horizon 2020, it has been signaled that independent agreements are possible with regard to the postponement of deadlines and the extension of projects. Please contact your funding body if you have any questions.

In order to ensure greater flexibility and planning security for scientists in the qualification phase, the permissible fixed-term contract period for employment relationships that have existed between 1 March 2020 and 30 September 2020 according to Section 2 (1) WissZeitVG is extended by six months. In September 2020, the Federal Ministry of Education and Research (BMBF) also made use of the authorization to extend the permissible time limit by a statutory regulation by a further six months. For employment relationships, which have been newly established after 30 September 2020 up to and including 31 March 2021, the extension of the total permissible fixed-term period is a cross-the-board sum of six months.

This provision does not mean that existing employment relationships are automatically extended accordingly. In each individual case, a separate application must be submitted by the departments and institutions in the usual form. You can find further information on this in the ServicePortal.

Work organization and labor law

No, as of 4 April, the 3G controls on campus will no longer generally apply, as the Infection Protection Act will then only stipulate such access restrictions for hotspots. TU Dortmund University recommends that everyone continues to make use of the testing offer.

The documentation on 3G certification in the workplace have to be destroyed after six months.

With each of the two personnel representatives, a Service Agreement "Mobile Working" has been concluded. According to this agreement, both scientific employees and technical/administrative employees can apply to work a certain part of their working time at home or from another location rather than being on campus. No generally applicable maximum limit has been set for this proportion, as this is determined by the individual profile of activity. Before a formal request is made, an exchange should therefore also take place between employees and their superiors about the possible arrangement of the work.

The ServicePortal describes how to apply for mobile work. There are two procedures: Employees in technology and administration must fill out a form that must be signed by their superiors. Scientific employees can send the application informally by e-mail to the Department of Human Resources, provided that they inform their superiors in CC. By submitting the application, it is confirmed that the notes on IT security and the computer workplace have been taken note of. 

The Department of Human Resources will issue a written confirmation as to whether the request has been approved. In order to avoid a backlog of applications, a transition period until 30 June at the latest applies to all mutually agreed models.

When working from home, employees must ensure that they can be contacted during normal working hours. When working on site, the specifications of the general hygiene concept must be complied with.

At the beginning of December 2020, the management of TU Dortmund University agreed with the personnel representatives on a guideline on home office for the employees of TU Dortmund University. The document offers practical advice to superiors on how home offices can be equipped for efficient work. This includes furniture as well as IT equipment and software applications. The guide also discusses how additional training can be carried out from home and what specific offers there are on the subject of home office. This guide is available on the ServicePortal.

The Office of Occupational Safety, Environmental and Health Protection is continuously developing the risk assessment/hygiene concept further. All TU members can view the current version in the service portal. It describes basic rules that must be observed in all activities at TU Dortmund University. For example, rooms have to be ventilated regularly and, wherever possible, the minimum distance should be observed. It also sets out the situations in which masks are mandatory at the workplace.

If operationally necessary, offices may again be occupied more than once. A risk assessment must be available for the workplaces. If the minimum distances in the offices cannot be maintained, technical barriers (Plexiglas) can be used.

Employees of TU Dortmund University and members of external companies should continue to wear a medical mask in internal company rooms (e.g. office, workshop, laboratory), in appropriately marked rooms and preferably on traffic routes. At meetings, masks are mandatory if one of the persons present expressly deems this protective measure necessary, e.g. because the minimum distance is not observed. Within the framework of area-related risk assessments, rooms should be marked with a mask requirement, especially if persons requiring special protection (e.g., the elderly, immunocompromised, pregnant women, other risk groups) are working there or if the room poses an increased risk of infection due to its nature (e.g., difficult to ventilate) or use (visitor traffic). The need for labeling this accordingly must be reviewed regularly based on the development of the infection incidence values.

Yes, the Office of Occupational Safety, Environmental and Health Protection provides certified surgical masks to the Dean’s Offices and other in­sti­tu­ti­ons which can be issued to employees for work on campus. A contingent of FFP2 masks is available if it is inevitable to work without a minimum distance in special situations.

Against the background of the Corona pandemic, parents will be able to claim 30 instead of 20 working days of children's sick pay for each child covered by statutory health insurance also in 2022. If there are several children, each parent is entitled to a maximum of 65 working days in total. For single parents, the entitlement increases by 20 to 60 working days per child. If there are several children, single parents are entitled to a maximum of 130 working days in total. Eligible are working parents with statutory health insurance cover. Parents can claim children's sick pay up to and including 23 September 2022, even if their child is not sick but must be looked for at home because the school, daycare center or childcare facility is closed by the authorities, compulsory attendance at classes has been suspended or authorities have restricted the access. Further information can be found on the pages of the TU Dortmund Familien Service. 

In case of a positive PCR or antigen test, quarantine is automatically mandatory. For a period of six weeks, the salary will continue to be paid as in the case of inability to work. After this period, payment of salary will cease and the regulations on sick pay will apply.

In order to ensure greater flexibility and planning security for scientists in the qualification phase, the permissible fixed-term contract period for employment relationships that have existed between 1 March 2020 and 30 September 2020 according to Section 2 (1) WissZeitVG is extended by six months. In September 2020, the Federal Ministry of Education and Research (BMBF) also made use of the authorization to extend the permissible time limit by a statutory regulation by a further six months. For employment relationships, which have been newly established after 30 September 2020 up to and including 31 March 2021, the extension of the total permissible fixed-term period is a cross-the-board sum of six months.

This provision does not mean that existing employment relationships are automatically extended accordingly. In each individual case, a separate application must be submitted by the departments and institutions in the usual form. You can find further information on this in the ServicePortal.

Vaccination campaign

On Wednesday, 28 July, there will be a vaccination offer for all interested persons on the campus of TU Dortmund University between 11 am and 6 pm. Students and employees of all Dortmund universities, as well as neighbors, family, friends, and the general population can get vaccinated. Booking an appointment is required, the link for registration can be found below.

This is a one-time vaccination offer. It is possible to book a second appointment on site with  the Dortmund Vaccination Center. Moderna's mRNA vaccine will be administered.

The mRNA vaccine from Moderna will be administered. This vaccine is automatically given at the Dortmund Vaccination Center to those at age 25-35 years; it is authorized for use in people 18 years of age and older.

You can make an appointment on-site for the second vaccination at the Dortmund Vaccination2 Center or book a second appointment elsewhere. The second vaccination should take place at intervals of four to six weeks with the same vaccine, so preferably between 25 August and 7 September, 2021. 

You can receive your second vaccination if you have already had a primary vaccination with Moderna's mRNA vaccine before 1 July. If so, please bring your records of the initial vaccination and cancel your otherwise second appointment if necessary.

If you had a primary vaccination with AstraZeneca's vector vaccine, you may also come to campus for a cross-vaccination. The recommended interval is nine to twelve weeks, which means the initial vaccination should ideally have occurred before 27 May. Whether a second vaccination can be given after the minimum interval of four weeks should be decided during a medical consultation.

Recommendation of the StiKo (available in German only).

Germany’s Standing Commission on Vaccination (StiKo) recommends that convalescents be vaccinated six months after diagnosis, since immune protection usually exists for this period. Vaccination can also be given as early as four weeks after the diagnoses if immunization against a newly circulating viral variant is expected to be low. Please bring proof of the positive PCR test to the appointment.

Recommendation of the StiKo (available in German only).

You can register for an appointment during the three shifts 11 am to 1 pm, 1:30 pm to 3:30 pm, or 4 pm to 6 pm using the links below.

Please note: Please first sign up for the lists for the A series of appointments. Only if there are enough registrations, a second team will offer vaccinations in the appointment series B. We will inform you the day before at the latest whether the appointments in series B will take place.

Appointment series A: 11 a.m. - 1 p.m.1:30 p.m. - 3:30 p.m., 4 p.m. - 6 p.m.

Appointment series B (tbc): 11 a.m.-1 p.m.1:30 p.m.-3:30 p.m., 4 p.m.-6 p.m.

The vaccinations take place on the North Campus of TU Dortmund University in the seminar room building at Friedrich-Wöhler-Weg. Vaccination booths and waiting areas are set up for this purpose on the first floor.

Please bring your ID card and, if possible, your vaccination certificate and health insurance card to your appointment.

You will also need forms for information, medical history and consent as well as the vaccination certificate (see below). If possible, please print these out at home and bring them with you. In case you do not have the possibility to print them, you can also ask for them and fill them out on site.

Information sheet / medical history / consent (English version)

Vaccination certificate (only available in German)

Vaccinations are provided by the Dortmund Vaccination Center. The Ministry of Science and Culture of the State North Rhine-Westphalia has asked the vaccination centers to provide vaccinations at the universities if needed, so that in the winter semester face-to-face teaching will be possible again thanks to herd immunity.

No, there are no costs for those who get vaccinated.

The State of North Rhine-Westphalia has published an information sheet on Covid-19 vaccination in English:

The German Federal Center for Health Education has published extensive information about the Corona vaccination on its website (available in German only).

The Robert Koch Institute also answers FAQs about Corona vaccination on its website, including information about the heterologous vaccination schedule ("cross-vaccination"), i.e., the first vaccination with a vector vaccine and the second vaccination with an mRNA vaccine (available in German only).

International exchange

A new entry regulation for Germany has been in effect since August. According to this, guests must prove that they have been vaccinated, recovered or tested when entering the country. Anyone entering from a high-risk or virus variant area must register digitally in advance. One must also be tested and quarantined unless vaccinated with an EU-approved vaccine. Entry from virus variant areas is not possible except in a few exceptional cases. Further details can be found in the section Travel.

The German Federal Ministry of Health has published a detailed FAQ list on the regulations: https://www.bundesgesundheitsministerium.de/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev.html

No. Only persons who have been vaccinated with a vaccination approved in the EU are considered as fully vaccinated. Revaccination with a vaccine approved in the EU are possible. Please observe the recommendations of the Stiko.

 

In case of a stay abroad of more than six months, the residence title expires. It is no longer possible to apply for a fictitious certificate from abroad. However, it is still advisable to contact the foreigners authority as soon as possible if a return trip is not possible within six months. The responsible foreigners authority will then examine the individual case.

 

A direct postponement of the admission is not possible; a new application in due form and time must be submitted for the winter semester 2022/2023.

Therefore, applicants who have been unable to enroll, can reapply from 15. Macrh 2022 to 15. July 2022 for the winter semester 2022/2023 and should enclose their admission letter for the summer semester 2022. 

Please inform yourself about the corresponding application periods and deadlines as well as about the application process on the website of the International Office.

TU Dort­mund Uni­ver­sity welcomes exchange students (so-called incomings) in the summer semester 2022 who have applied for a stay in due time and have been accepted. The International Office informs the incomings about the particularities that have to be observed with regard to the Co­ro­na situation via e-mail.

For questions, Erasmus students are welcome to contact the Erasmus team by e-mail and students in the ISEP, USA and worldwide programs are welcome to contact the Exchange Students Team by e-mail.

Travel

Since August, a new entry regulation has been in effect for Germany, which regulates what proof must be provided for entry, who must register, and who must be quarantined. It is also relevant whether the country of origin is classified as a high-risk or virus variant area. A daily updated list of international risk areas can be found on the RKI website: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

In principle, proof of vaccination, recovery or testing must be provided when entering from any country. Those entering from a high-risk or virus variant area must register digitally in advance. One must also be tested and quarantined unless vaccinated with an EU-approved vaccine. Entry from virus variant areas is not possible except in a few exceptional cases.

The German Federal Ministry of Health has published an explanation of the regulations: https://www.bundesgesundheitsministerium.de/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev.html

If you are entering Germany from a high-risk or virus variant area , you must register online in advance. This can be done at https://www.einreiseanmeldung.de. The confirmation is checked by the carrier and, if necessary, additionally by the federal police.

Anyone entering Germany requires a negative test result, proof of vaccination or proof of convalescence - regardless of the country and route of entry. The proof of vaccination or convalescence must be available in one of the following languages: English, French, German, Italian or Spanish. The proof of vaccination is only valid if the vaccination was carried out with a vaccine approved in the EU from the list of the Paul Ehrlich Institute. The proof of convalescence is only valid for three months after the date of the positive PCR or antigen test. A negative antigen test or PCR Test must not be older than 24 hours (entry from high risk areas or other areas) or 48 hours (entry from other areas). For entries from virus variant areas it requires a PCR test , which is then valid for 48 hours.

For air travel, the proof is checked in advance; the federal police can additionally check the proof. For entry from risk areas, the proof must be uploaded during the digital registration process: https://www.einreiseanmeldung.de

https://www.bundesgesundheitsministerium.de/coronavirus-infos-reisende/faq-tests-einreisende.html

If you are traveling from a country that is considered a high-risk or virus variant area in Germany, you will have to be quarantined for a few days after entering the country. You can view the daily updated list of high-risk areas at the Robert Koch Institute: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html

The quarantine on entry from a high-risk area does not apply

if you can prove that you have been fully vaccinated with a vaccine approved in the EU or if you can show proof of recovery from infection. It is best to upload the proof at www.einreiseanmeldung.de before entering the country.

If you do not have such proof, then you will have to go into quarantine. You can end this early after five days with a negative antigen test, otherwise it lasts ten days. Please regard this when planning your arrival in Germany.

Upon entry from a virus-variant area, all entrants - including vaccinated and recovered persons - must be quarantined for 14 days.

A travel warning has been in effect for all countries that the RKI, in coordination with the Federal Foreign Office, lists as a high-risk or virus variant area.

In some countries there are still restrictions in international air and travel traffic. World-wide states issued entry restrictions and limited the public life.

You can find up-to-date information on these issues at IATA or at the Federal Foreign Office (in German).

In principle, business trips are possible again if the trip cannot be replaced by an electronic form of communication (e.g. video conference, etc.).

The prerequisites for a business trip are basically that there are no entry restrictions from Germany to the respective country/area and that the return to Germany is also possible without entry restrictions and quarantine.

Bookings in connection with business trips should be made as shortly as possible before the start of the trip and with the most flexible conditions possible in order to minimize cancellation costs in the event of renewed restrictions.

Please carefully check the applicable regulations at the time of travel prior to the start of the business trip, as short-term restrictions may still apply. It is the responsibility of the person traveling to check this.

If you have any questions, please contact the head of the Human Resources Department.

The Federal Ministry of the Interior provides information about entry restrictions to Germany. Information about entry restrictions within the EU are offered by the European commission

Protection against infection

In North Rhine-Westphalia, it is mandatory to wear a medical mask (surgical mask, masks of the FFP2 standard or the KN95/N95 standard) in public transport, in hospitals and in nursing homes.  At the TU Dortmund University, a medical mask must be worn during lectures. This regulation is initially valid until the end of April; an extension will be considered depending on the incidence. Outside of teaching events, TU Dortmund recommends that all employees, students and guests wear a medical mask at all times indoors at the university. Those who wear a surgical mask thereby protect other persons in particular, while a well-fitting FFP2 mask at the same time offers a high level of self-protection.

 

Observe the AHAAL rule (distance, hygiene, mask, app, ventilation). Those who wear a surgical mask thereby protect other persons in particular, while a well-fitting FFP2 mask at the same time offers a high level of self-protection. A  vaccination offers protection against a severe course.

Get tested if you have symptoms and avoid contact. Regular testing also helps to detect corona infections early and minimize its spread. Pay attention to the coughing and sneezing etiquette: turn away from those present, do not cough in your hand, but cover your mouth and nose and cough into the crook of your arm if possible. Dispose of used tissues quickly. Those who wear a medical face mask can protect others from droplet infection.

The RKI explains on its website who belongs to the risk group (in German).

For students who are demonstrably particularly at risk, e.g. because they cannot wear a mask for medical reasons, cannot be vaccinated or do not build up sufficient immune protection after vaccination, pragmatic solutions for participation in courses should be found in joint discussion. DoBuS continues to support students and teachers with questions about this and about compensation for disadvantages.

"Droplet protection" can be implemented with Plexiglas panels that can be set up variably at the work area. They prevent infection by droplet infection if the minimum distance of 1.5 m between two persons cannot be maintained. TU Dortmund University provides this. You will find all information in the FAQ in the service portal.

All lecture halls and some seminar rooms are automatically ventilated. Here, only fresh air is supplied, so that no contaminated room air is circulated. Other rooms must be ventilated through the windows every 20 minutes. As many rooms as possible are equipped with CO2 monitors to support the ventilation control.

A fact sheet on ventilation and air purification devices is available in the ServicePortal (German only). 

You can find a collection of material on health protection in our ServicePortal: posters, table cards and handouts.

In case of suspicion

There are no typical symptoms for Covid-19. Most commonly mentioned are cough (approx. 40%), cold (approx. 30%) or fever (approx. 25%); loss of sense of smell and taste may also occur temporarily (approx 20%). In principle, however, contact with other ­people should be avoided even in the case of a flu-like infection or influenza. Stay at home if you have symptoms. Since a self-test may indicate a false negative result, if in doubt, contact your family doctor or a test center to have a test done there.

Follow the instructions of your family doctor or health authority. Individuals who have undergone PCR testing due to cold symptoms or a positive rapid corona test are required to quarantine themselves until the test result is available. Please remember to inform your close contacts as well. You are not allowed to enter the campus of TU Dortmund University.

If the result of the PCR test is negative, then the restrictions no longer apply and you can give the all-clear for your contacts. If the PCR test is positive, quarantine is automatically required. 

Persons tested positive are required to go into quarantine immediately and directly after receipt of the test result. They are also required to inform all persons with whom they have had close personal contact during the four days preceding the test or since the test was performed. These are those persons with whom there was contact for a period of more than 10 minutes and at a distance of less than 1.5 meters without both wearing a mask, or persons with whom a poorly ventilated or unventilated room was shared for an extended period of time. The public health department decides how to proceed. Cases of infection at the university must also be reported to the Covid-19 Response Officer of TU Dortmund University and the Covid-19 response officers of the individual departments. Positive PCR test results should also be shared via the Corona warning app to alert potential contacts.

In the event of a positive PCR test, quarantine applies automatically, even to members of the same household. The public health department does not have to order this specifically. The quarantine regulations also apply if no PCR control test is carried out after a positive rapid test. Exempt from the quarantine requirement are household contacts who have been boosted and/or fully vaccinated and recovered, as well as dually vaccinated persons who have had their second vaccination more than 14 but less than 90 days ago, and recovered persons who had positive results in a PCR test more than 27 but less than 90 days ago. For recovered persons, the waiting period of 14 days after the second vaccination does not apply. The RKI recommends that contact persons in the same household who do not need to be quarantined also wear a mask at home. If there are no (more) symptoms of illness to be detected, quarantine ends after 10 days. Quarantine can end early after seven days if there is a negative result in an antigen test and no symptoms have been present for 48 hours. Quarantine may also be ended if one has a negative test result from a PCR test or a PCR test with a CT score greater than 30 and no symptoms have been present for 48 hours. Employees who return to work after a quarantine shortened by a test must also provide this test certificate to the employer.

Contact persons outside the household (e.g., in office communities or teaching courses) are requested to behave responsibly and reduce their contacts, to work in a home office if possible, to wear masks, to observe themselves with regard to possible symptoms, and to take self-tests on a regular basis. Quarantine will not occur in their case unless ordered by the public health department.

If a legal quarantine or the suspicion of a Corona infection exists, the concerned person is banned from the campus of TU Dortmund University. A case of infection must also be reported to the TU Dortmund University Covid-19 Response Officer (including the date of the first positive test and possible contact persons at TU Dortmund University in the two days prior to this test).

Anyone who has had contact with an infected person – for example during an event, a meeting or as part of an office community – should temporarily go into self-isolation at home. If there are no compelling business reasons against it, your superior must allow you to work from home. Perform self-testing for four to five days after the last contact and monitor yourself. If you develop symptoms or have a positive self-test result, contact your general practitioner respectively your family doctor or a test center.

In view of the current developments, these special precautionary measures are also urgently required for vaccinated contact persons: While vaccination provides very good protection against a severe course (about 90% after booster), it does not provide reliable protection against infection. The number of vaccination breakthroughs rises with increasing incidence values.

According to the RKI, close personal contact is defined as persons with whom there was contact for a period of more than 10 minutes and at a distance of less than 1.5 meters without both wearing a mask, or persons with whom a poorly ventilated or unventilated room was shared for an extended period of time.

The warning "Increased risk" in the Corona Warning app informs you that you are at an increased risk of infection due to the proximity and duration of an encounter with a person who has reported a positive test result. In the event of an increased risk warning, you should make use of the free testing options (citizen tests). Users with a red warning, especially those with symptoms of illness, should call their family doctor, the medical on-call service (116 117) or the local health office.

TU Dortmund University urgently advises people who have received a warning to take advantage of the free test offer. It also appeals to those affected to behave responsibly, minimize contact and strictly observe general hygiene rules.

Contacts and links

As Covid-19 Response Officer of the Rectorate, Bernd Lilienthal is available to all members of TU Dortmund University as a coordinator and contact person for questions regarding the Corona crisis.

You can find an overview of the local Covid-19 response officers of the departments and central institutions in the Service Portal.

  • study abroad (outgoings)
  • international students

Contact

  • Students and applicants can reach the Admissions and Enrollment Office exclusively by contact form and info-hotline: +49 (0) 231 755-6349

  • business trips
  • proof risk group
  • regulatory issues

Contact

  • advice on access regulations for closure scenarios

Contact

  • contact to health authorities
  • consultation on health protection, including hygiene concept

Contact

Compatibility of family with studies, research and career
Family Service

FAQ Family and Corona

Please preferably use telephone or electronic contact options.

Location & approach

The campus of TU Dort­mund University is located close to interstate junction Dort­mund West, where the Sauerlandlinie A 45 (Frankfurt-Dort­mund) crosses the Ruhrschnellweg B 1 / A 40. The best interstate exit to take from A 45 is “Dort­mund-Eichlinghofen” (closer to South Campus), and from B 1 / A 40 “Dort­mund-Dorstfeld” (closer to North Campus). Signs for the uni­ver­si­ty are located at both exits. Also, there is a new exit before you pass over the B 1-bridge leading into Dort­mund.

To get from North Campus to South Campus by car, there is the connection via Vogelpothsweg/Baroper Straße. We recommend you leave your car on one of the parking lots at North Campus and use the H-Bahn (suspended monorail system), which conveniently connects the two campuses.

TU Dort­mund University has its own train station (“Dort­mund Uni­ver­si­tät”). From there, suburban trains (S-Bahn) leave for Dort­mund main station (“Dort­mund Hauptbahnhof”) and Düsseldorf main station via the “Düsseldorf Airport Train Station” (take S-Bahn number 1, which leaves every 15 or 30 minutes). The uni­ver­si­ty is easily reached from Bochum, Essen, Mülheim an der Ruhr and Duisburg.

You can also take the bus or subway train from Dort­mund city to the uni­ver­si­ty: From Dort­mund main station, you can take any train bound for the Station “Stadtgarten”, usually lines U41, U45, U 47 and U49. At “Stadtgarten” you switch trains and get on line U42 towards “Hombruch”. Look out for the Station “An der Palmweide”. From the bus stop just across the road, busses bound for TU Dort­mund University leave every ten minutes (445, 447 and 462). Another option is to take the subway routes U41, U45, U47 and U49 from Dort­mund main station to the stop “Dort­mund Kampstraße”. From there, take U43 or U44 to the stop “Dort­mund Wittener Straße”. Switch to bus line 447 and get off at “Dort­mund Uni­ver­si­tät S”.

The H-Bahn is one of the hallmarks of TU Dort­mund University. There are two stations on North Campus. One (“Dort­mund Uni­ver­si­tät S”) is directly located at the suburban train stop, which connects the uni­ver­si­ty directly with the city of Dort­mund and the rest of the Ruhr Area. Also from this station, there are connections to the “Technologiepark” and (via South Campus) Eichlinghofen. The other station is located at the dining hall at North Campus and offers a direct connection to South Campus every five minutes.

The AirportExpress is a fast and convenient means of transport from Dortmund Airport (DTM) to Dortmund Central Station, taking you there in little more than 20 minutes. From Dortmund Central Station, you can continue to the university campus by interurban railway (S-Bahn). A larger range of international flight connections is offered at Düsseldorf Airport (DUS), which is about 60 kilometres away and can be directly reached by S-Bahn from the university station.

The facilities of TU Dortmund University are spread over two campuses, the larger Campus North and the smaller Campus South. Additionally, some areas of the university are located in the adjacent “Technologiepark”.

Site Map of TU Dortmund University (Second Page in English).