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At a glance

The Robert Koch In­sti­tute (RKI) continuously monitors the situation in Germany. It publishes a daily situation report. It also continuously updates the list of risk areas abroad. Daily updated Key figures are also published by the State of North Rhine-Westphalia (in German). The city of Dort­mund publishes figures on local infection incidence on its website every day (in German).

Yes: The Winter semester 2021/22 could partly start in presence again. Despite the tightening of the Co­ro­na protection measures, the state govern­ment currently adheres to the principle of offering students as much classroom teaching as possible. Nevertheless, there is also the need to limit contacts in view of the dynamic infection situation. The Ministry of Culture and Science has therefore allowed universities in the new regulation to reduce the classroom teaching of individual courses to at least a quarter on a transitional basis. The guiding principle is to maintain as much classroom teaching as possible and justifiable, if possible accompanied by hybrid formats. Such hybrid formats can be implemented through live broadcasts or video recording. The ITMC provides the fa­cul­ties with the necessary technical equipment for this purpose.

Currently, the 3G rule applies to all events. This means that currently only vaccinated, recovered or negatively tested persons are allowed to attend events at TU Dort­mund Uni­ver­sity. Negative test evidence must not be older than 24 hours. Antigen rapid tests and PCR tests are accepted, but not the self-tests. Anyone who has their 3G status checked at the check-in points will receive a di­gi­tal pass in the TU App (or alternatively, in exceptional cases, a sticker). The green checkmarks will no more be issued in the TU app for test credentials. At central building entrances, security personnel check the green checkmarks or stickers (in the "fast lane") or the test certificates (in the "slow lane"). In smaller buildings where the security service does not carry out checks at the main entrance, teachers must check the 3G status of students in their courses. 

More in­for­mation about the 3G controls

A medical mask (surgical or FFP2 mask) must be worn in the buildings. During the teaching events, even at the individual seat the face mask must not be taken off. An exception to the mask requirement exists for activities in individual offices or for activities that can only be performed without a mask. Wherever possible, the minimum distance of 1.5 m must be observed. Lecturers/teachers may also remove the mask when lecturing, provided that a distance of 4 m is maintained wherever possible.

The Office of Occupational Safety, Environmental and Health Protection provides certified surgical masks to the Dean’s Offices and other in­sti­tu­ti­ons which can be issued to employees for work on campus. A contingent of FFP2 masks is available if it is inevitable to work without a minimum distance in special situations.

A video (in German) on the Service­Portal explains the correct use of FFP2 masks.

TU Dort­mund Uni­ver­sity is monitoring the situation and informs all mem­bers regularly via the home­page or the TU app and, if necessary, also via e-mail. Please check these com­mu­ni­cation channels regularly (currently every day if possible), even when you are at home. TU mem­bers can find an archive of all e-mails in the Service­Portal.

Operations

On campus, the 3G rule applies everywhere as a minimum standard; in the area of culture and leisure, 2G or 2G plus applies. An exception regulation applies to practical courses in sports studies.

The 3G rule applies to uni­ver­si­ty operations. Only those who are vaccinated, recovered or tested (antigen test not older than 24 hours, PCR test not older than 48 hours) are allowed access to uni­ver­si­ty services and events such as lectures. The 3G rule also applies to libraries and committee meetings. The control takes place via the green check mark in the TU app or by showing the original certificate.

However, the 2Gplus rule (indoors) applies to practical sport courses as part of the teaching studies in the subject of sport, in the minor subject of sport or in rehabilitation sciences, i.e. only vaccinated or recovered persons may participate, who additionally have a current ne­ga­ti­ve test certificate of an antigen rapid test. The testing obligation is waived for boostered participants (third vaccination respectively second vaccination in the case of "Johnson & Johnson vaccine") or persons in whom an infection was detected by PCR test within the last three months, although they were previously fully immunized. Transitionally, ne­ga­ti­ve PCR test certificates may also be submitted as a substitute for immunization. The 2G rule still applies to outdoor sports. For more in­for­mation, please visit the website of the Department of Sports and Sport Science.

All employees working on campus must provide 3G certification. The direct superiors are responsible for checking this. However, they may also delegate the task. The supervisor or the designated representative must document that a vaccination certificate, proof of recovery or a current ne­ga­ti­ve test result from a certified testing center has been presented. The green check mark is not sufficient. For more in­for­mation, see the FAQ section on 3G controls.

The 2G rule, respectively the 2Gplus rule applies to cultural and leisure activities. Therefore, only vaccinated and recovered persons can participate in  attend concerts and exhibitions, or attend academic award ceremonies. At TU Dort­mund Uni­ver­sity, participants should also take an antigen test in advance if possible (2G plus). Purely social formats such as movie evenings are to be cancelled until the end of the year for reasons of contact reduction. For the indoor activities of uni­ver­si­ty sports, the 2Gplus rule applies. The testing obligation is here also waived for boostered participants or persons in whom an infection was detected by PCR test within the last three months, although they were previously fully immunized.

In the cafeterias and other catering facilities, the 3G rule continues to apply for uni­ver­si­ty employees. The 2Gplus rule applies only to guests in the cafeterias, analogous to regular restaurant businesses and catering offers outside uni­ver­si­ty.

The buildings are open; however, in some cases only the main entrances can be used without a key. In the eleven largest lecture hall and seminar buildings, security guards check the 3G proof of students and employees at the main entrances between 7:30 a.m. and 8 p.m. Monday through Friday (see 3G controls). Masks are mandatory in the buildings. Learn­ing spaces can be booked in the libraries as well as in the seminar room building (see Studies and Teaching).

Since 24 No­vem­ber 24, employees have been subject to 3G regulations at the workplace. At TU Dort­mund Uni­ver­sity, the direct superiors are responsible for the controls. However, they may also delegate the task. The supervisor or the designated representative must document that a vaccination certificate, proof of recovery or a current ne­ga­ti­ve test result from a certified testing center has been presented. The green check mark is not sufficient. In addition, employees as well as students must carry 3G proof in the case that law enforcement officials conduct checks on campus.

In order to keep the distance in the hallways as large as possible, a "walk on the right”-rule applies, equivalent to road traffic. In addition, an additional Co­ro­na signage system was installed throughout the campus, both in the buildings and in outdoor areas (distance requirement, routing, toilet use, one-way street regulations).

It is mandatory to wear a medical mask (surgical or FFP 2 mask) in all buildings and rooms. A medical mask must be worn in the hallways, corridors and toilet facilities. Wearing a medical mask at TU Dort­mund Uni­ver­sity may only be waived at the workplace if the rules of hygiene and the minimum distance can be observed. Lecturers may refrain from wearing a mask if they can maintain a minimum distance of 4 m from the participants.

The Office of Occupational Safety, Environmental and Health Protection provides certified surgical masks to the Dean’s Offices and other in­sti­tu­ti­ons which can be issued to employees for work on campus. A contingent of FFP2 masks is available if it is inevitable to work without a minimum distance in special situations.

Yes. The main cafeteria, the food fakultät and the Café C (all North Cam­pus) are open. All other cafeterias/catering areas are closed until further notice. For uni­ver­si­ty mem­bers, the 3G rule applies in all facilities if you want to use a seat. The 2Gplus rule applies to guests. Registration is not necessary for this.

In the buildings, except at the seat a medical mask (surgical mask, FFP2 mask, KN95 mask) must be worn.

The Office of Uni­ver­sity Sports offers courses on site. The gym on campus (Fitnessförderwerk) is also open. In the winter semester 2021/22, all sports are offered without restrictions. Some courses will also take place on a hybrid basis - these will then also be streamed. Currently, the 2Gplus rule applies to the indoor activities of uni­ver­si­ty sports. Access to the sports offers is only possible with certification of vaccination or convalescence and a current ne­ga­ti­ve test result of a rapid antigen test. The testing obligation is waived for boostered participants (third vaccination respectively second vaccination in the case of "Johnson & Johnson vaccine") or persons in whom an infection was detected by PCR test within the last three months, although they were previously fully immunized.

The 2G rule still applies to outdoor sports (vaccinated or recovered from infection).

For more ­in­for­mation, please visit the website of the Office of Uni­ver­sity Sports.

Committees, in­clu­ding appointment committees, should meet predominantly digitally. The "3G rule" applies to face-to-face meetings.
You can find a guide to committee work in the Service­Portal (in German only). The document explains in particular which alternatives to meetings in attendance form are possible.

 

Due to the current infection situation, events of a purely social nature, such as Christmas parties or movie nights, unfortunately have to be cancelled until the end of the year.

We recommend that all TU mem­bers install the Co­ro­na warning app on their smartphones. This way, people who have been in the vicinity of an infected person can be informed. The app may also be installed on service cell phones. Traceability via registration in events, e.g. via QR code, on the other hand, is legally suspended.

Studies and Teaching

Organizational matters

For many ­study programs at TU ­Dort­mund­ Uni­ver­sity a transfer to the Master's degree was possible­ at any time before the ­Co­ro­na crisis. This regulation has been extended to all degree programs since the summer semester 2020. The only exception is for students of teacher studies: Here, the change to the Master's degree program have to take place by 15 January 2022. Please note: Students of teacher studies who subsequently want to start their internship semester must already have changed their degree program by 5 No­vem­ber 2021.

The individualized standard program duration for all students enrolled in the summer semester 2020 and/or the winter semester 2020/2021 and/or the summer semester 2021 is increased by one semester each. If the standard program duration has already been increased by one semester for the summer semester 2020, it will be increased by a further semester if the concerned students were also enrolled or admitted to TU Dort­mund Uni­ver­sity in the winter semester 2020/2021. The same applies to the summer semester 2021. In this way, the ne­ga­ti­ve ef­fects of the restricted teaching schedule for students can be mitigated. The increase in the individualized standard period of study is also accompanied by an extension of the maximum BAföG period.

On-site operation

Since 20 Au­gust, the 3G rule applies to all events and courses. This means that currently only vaccinated, recovered or negatively tested persons are allowed to attend events at TU Dort­mund Uni­ver­sity. However, the 2Gplus rule (indoors) applies to practical sport courses as part of the teaching studies in the subject of sport, in the minor subject of sport or in rehabilitation sciences, i.e. only vaccinated or recovered persons may participate, who additionally have a current ne­ga­ti­ve test certificate of an antigen rapid test. As of 13 January, the testing obligation is waived for boostered participants (third vaccination respectively second vaccination in the case of „Johnson & Johnson vaccine“) or persons in whom an infection was detected by PCR test within the last three months, although they were previously fully immunized. Transitionally, ne­ga­ti­ve PCR test certificates may also be submitted as a substitute for immunization. The 2G rule still applies to outdoor sports.For more in­for­mation, please visit the website of the Department of Sports and Sport Science.

Those who have their 2G status (vaccinated/recovered) checked at the check-in points can obtain a di­gi­tal access authorization in the TU app for the checks on campus (or alternatively a sticker in exceptional cases). Green checkmarks are no longer issued in the TU app for test certificates. At central building entrances, security personnel are checking the green checkmarks or stickers (in the "fast lane") or the test certificates (in the "slow lane"). In smaller buildings where the security service does not carry out checks at the main entrance, teachers must check the 3G status of students in their courses. 

A ne­ga­ti­ve antigen test result must not be older than 24 hours, a ne­ga­ti­ve PCR test result not older than 48 hours. Self-test results are not accepted.

More in­for­mation about the 3G controls

Yes: The Winter semester 2021/22 could partly start in presence again. Despite the tightening of the Co­ro­na protection measures, the state govern­ment currently adheres to the principle of offering students as much classroom teaching as possible. Nevertheless, there is also the need to limit contacts in view of the dynamic infection situation. The Ministry of Culture and Science has therefore allowed universities in the new regulation to reduce the classroom teaching of individual courses to at least a quarter on a transitional basis. The guiding principle is to maintain as much classroom teaching as possible and justifiable, if possible accompanied by hybrid formats. Such hybrid formats can be implemented through live broadcasts or video recording. The ITMC provides the fa­cul­ties with the necessary technical equipment for this purpose.

Yes, according to the Co­ro­na Protection Ordinance, masks must also be worn at the seat during lectures and semi­nars. In this way, seat neighbors are protected in the event of a vaccination break­through. Although vaccinated people are less likely to become infected and less likely to fall ill themselves, they are just as contagious as unvaccinated people in the event of an infection. Vaccination therefore does not protect against infecting others. A mask, on the other hand, does offer this protection.

Since 4 October 2021, the Uni­ver­sity Library has returned to its normal opening hours. TU mem­bers can visit the library under the 3G rule (vaccinated, recovered, tested). External visitors to the uni­ver­si­ty library are subject to the 2G rule, i.e. they must be vaccinated or have recovered. The proofs of status will be checked at the entrance.  As for all TU Dort­mund Uni­ver­sity buildings, masks are compulsory – even at the workplace. 

  • Central Library: Monday to Friday from 8 a.m. to 1 a.m., Saturday and Sunday from 9 a.m. to 1 a.m.
    • Service hours: Monday to Friday from 8 a.m. to 6 p.m., Saturday from 11 a.m. to 4 p.m.
  • Emil-Figge Library: Monday to Friday from 8 a.m. to 8 p.m., Saturday from 9 a.m. to 4 p.m.
    • Service hours: Monday to Friday from 8 a.m. to 3:30 p.m.

The individual workplaces and the group work area are open for use again. TU mem­bers can book the group study rooms again via the website of the Uni­ver­sity Library

It’s also planned to extend the hours of operation of the departmental libraries on South Cam­pus as soon as possible. The current opening hours are:

  • Departmental Library of Architecture and Civil Engineering: Monday to Friday from 8 a.m. to 1 p.m.
  • Departmental Library of Spatial Planning: Monday to Friday from 8 a.m. to 3 p.m.

The SRG (Se­mi­nar­raum­ge­bäu­de), where learning spaces are also available, is open Monday to Friday from 7:30 am to 8 pm.

At all individual learning spaces in the Central Library as well as in the Departmental Libraries, it is possible to participate in on­line lectures with laptops and headphones, as long as there is no talking and questions are asked via  chat, for example. Headphones with jack plugs are required to use the PC workstations. In addition, it is possible to participate in video meetings at the group work areas via laptops and headphones/microphones. An overview of available leaning spaces can be found on the Uni­ver­sity Library website.

TU mem­bers can book the group rooms again via the website of the Uni­ver­sity Library. Currently, these rooms are being equipped with video con­feren­cing tools so that small groups can participate in video meetings together.

Please note that you always have to bring your own headphones/headsets.

As another option, students can ask the teachers of the on­line course if they have booked a room or lecture hall on campus. In this case, they can also participate in the on­line course from the room or lecture hall within the available Wifi capacity. Teachers can inform their students via Moodle whether and if so, which room they have booked for on­line courses.

Digital and hybrid teaching

Even before the Co­ro­na crisis, TU Dort­mund Uni­ver­sity had di­gi­tal platforms such as LSF and Moodle made available. In addition, the uni­ver­si­ty has ­massively expanded its IT infra­structure in order to ­be able to broadcast ­lectures ­live and interactively, especially via Webex and Zoom. For this purpose, webcams are available for the departments; additional equipment can be borrowed from the ITMC equipment lending service. The ITMC has also procured cameras to facilitate the recording of lectures in the lecture hall by tracking the lecturer. ­Cam­pus licenses for MATLAB, Zoom and Sciebo are available to students. Those who aim to enable on­line interaction in addition to passive participation can use chat functions, survey tools or di­gi­tal whiteboards. You can find an overview of this on the portal „Digital Teaching“ (German only).Further ­in­for­mation about campus licenses and downloads can be found in the Service­Portal.

The TU web portal „Digital Teaching“ provides an overview of concepts and tools, also on the topic of hybrid teaching. Handouts for di­gi­tal tools can be found in Moodle. Since mid-January 2021, teachers have been able to access a steadily growing offer of support services in a second Moodle room. The Department of Uni­ver­sity Didactics of the Center for Higher Education (zhb) and the ITMC offer train­ing courses on di­gi­tal teaching. In addition, the ITMC, alternating with the UB, the zhb and the engineering didactics, offers office hours for di­gi­tal teaching and ­learning daily from 2 to 3 pm. On Fridays, the focus is now on hybrid teaching. Dr. Katrin Stolz from the zhb Department of Academic Teaching & Faculty Development is happy to advise teachers personally, even at short notice. Likewise, Tobias R. Ortelt, the new Coordinator for Digital Teaching, is available to answer questions. Contact details and dial-in data can also be found on the portal „Digital Teaching“ (German only).

For technical questions, teachers (as well as students) can contact the ITMC ServiceDesk by e-mail as well as by phone (Monday through Thursday from 7:30 a.m. to 5:00 p.m. and Friday from 7:30 a.m. to 4:00 p.m., Tel: 0231 755-2444).

No, the unauthorized recording of on­line events ­of TU Dort­mund Uni­ver­sity ­and their distribution violate the copyright and personal rights of those involved and are therefore not permitted. TU Dort­mund Uni­ver­sity reserves the right to take legal action in case of violations. Teachers can find in­for­mation on the legal situation and recommendations for action ­in the Service­Portal.

Digital courses should not be subject to stricter rules than face-to-face courses. As in face-to-face events, attendance at di­gi­tal events can also be documented using the names of the participants, provided that there is an obligation to attend. There are no additional requirements, such as switching on the camera.

The new Co­ro­na Epidemic Uni­ver­sity Ordinance published on 1 December again allows di­gi­tal exa­mi­nations in this winter semester. In addition, the new ordinance again opens up the possibility for the Rectorate, in consultation with the departments, to issue further regulations to make the upcoming examination period more flexible. The Rectorate will now initiate discussions with the departments and update the Co­ro­na Ordinance of TU Dort­mund Uni­ver­sity accordingly. Further in­for­mation can be found in the sections „Higher Education Law“ and „Digital exa­mi­nations“.

In general, masks must be worn during the exa­mi­nations in classrooms. TU Dort­mund Uni­ver­sity strongly recommends wearing a mask also in those cases for which the Co­ro­na Protection Ordinance allows exceptions from the mandatory wearing of masks. (Such an exception would be, for example, exa­mi­nations where it is known that only immunized persons take part and the minimum distance can be maintained).

TU Dort­mund Uni­ver­sity  is currently opening up the possibility of ­conducting­ oral exa­mi­nations via video con­fe­rence. ­Beyond this, the Co­ro­na Protection Ordinance allows to conduct oral exa­mi­nations as face-to-face events. A guide for video exa­mi­nations is available in the Service­Portal.

The scanning service of TU Dort­mund Uni­ver­sity can assist with digitization. For this purpose, teachers must notify the scanning service in advance by e-mail of the number of exams to be scanned and the date on which the exams are to be inspected, with at least one week's notice. The exams can be brought to the scanning service (Chem­is­try Building C2-02-501) from Monday to Friday between 10 am and 1 pm. Please note: Documents must be delivered bundled in a sealed package. For stapled exams, the staples must all be in the same corner. Please only deliver documents that are intended for inspection and also include an info in the box as to which email address the scans should be sent to afterwards.

Contact:
Scanning Service
Chem­is­try Building C2-02-501
Send e-mail
Phone: (0231) 755-2062
Further in­for­mation

Digital exams

Conversion to di­gi­tal exams

Yes, the new Co­ro­na Epidemic Uni­ver­sity Ordinance published 1 December allows di­gi­tal exams again this winter semester. For more in­for­mation, please refer to „Higher Education Law“.

If you wish to conduct a registered classroom exam in di­gi­tal form, please keep the date and time of the exam and inform the ITMC of the format change using this form. The in­for­mation is also automatically forwarded to the Department of Construction and Facility Management' This avoids an overloading of the IT systems and the freed up room capacity can be used to distribute larger exam cohorts across multiple rooms. 

If the form or duration of the examination is to deviate from the specifications in the examination regulations, module descriptions or subject-specific regulations due to the pandemic, a resolution of the examination board is required. A change in the form of the examination, e.g. from written to oral examination, must also be reported to the Central Examinations Office.

Implementation of di­gi­tal exa­mi­nations

A detailed checklist and a chart with general in­for­mation on on­line exams are available on the Service­Portal.

Examiners can choose different di­gi­tal alternatives instead of a written exam on site. For example, exams in Moodle or open-book exams for download and upload within a specified time period are possible. In the case of open-book exams, the task is designed in such a way that the focus is not on knowledge that can be looked up, but on a higher level of understanding, which is why using resources/aids is permitted.

However, it is also possible to have a homework assignment (take-home-exam), in which students write a paper on a more complex problem within a specified period of time, or to switch to oral exams. Examinations that have already been carried out with EvaExam Online can still be carried out with it.

Yes: The examiner/proctor can and must check whether the student is actually the person authorized to take the examination by registration. In proctored exams, this can be done via video con­feren­cing, for example.

The examiner/proctor is eligible to ask students to hold an identification document (UniCard, ID card, or other official ID document with a photo) up to the camera. In the case of exa­mi­nations with several participants, e.g. di­gi­tal written exa­mi­nations or other group exa­mi­nations, care must be taken that identities are verified individually in a protected area of the video con­fe­rence, for example in a breakout room. This prevents the other participants from seeing personal data from documents such as ID cards. Likewise, an extended view into the private premises remains protected if - as is usual for oral exa­mi­nations, for example - the entire room has to be shown once via webcam at the beginning. All details except first and last name and the photo may be masked on the ID document. If necessary due to time reasons, the identification procedure can also be carried out in parallel by several supervisors in several breakout rooms.

Examiners/proctors may also decide that the verification of identity will be done via the submission of an affidavit in which students affirm that they are lawfully taking the examination, are working on it independently, and are capable of taking the examination.

Yes, this is legally permissible and privacy compliant. The examiner/proctor is allowed to supervise students by video and also to be shown their room once before the exam. Observation is only permitted from one perspective (i.e. no more than one camera).  The breakout function in Zoom can also be used to verify identity. Recording during the exam or the use of AI-supported software for video surveillance, on the other hand, is not permitted under data protection law and is not technically possible due to the available systems. There is also no observation of the screens. For teachers, there is a Moodle room with in­for­mation and tips on how to organize and conduct di­gi­tal exams.

Yes, students are allowed to use the background function, e.g. of Zoom, at their own request to protect their privacy. If cheating is suspected, the examiners can request clarification in a breakout session where the display of the background image is briefly discontinued.

Digital exams can be taken via the existing Moodle, Zoom, and Webex systems. Sciebo and UniMail can be used as well. Teachers who have already been trained accordingly can also use EvaExam Online. No new purchases are planned in the short term.

Many tasks can be edited digitally and uploaded afterwards. Editing or digitizing may require the installation of certain programs (e.g. scanning apps or PDF annotation software). Submission formats/file formats must be clarified in a timely manner. Assignments that are completed on paper can be photographed with a cell phone and uploaded. Teachers can additionally offer examinees alternative ways of submitting their results, for example by e-mail. This can also ensure timely submission of results if, for example, technical problems occur with Moodle.

Students are responsible - as in analog exams - for ensuring that their solutions are legible to the examiner. This also applies to the legibility of scans.

Teachers are not allowed to demand that the students obtain additional equipment for the examination. Even though there is no general right to an examination on campus or to an alternative form of examination, the examiner, however, may make a discretionary decision on a case-by-case basis and provide a room if an examinee does not have the necessary equipment. The right to disadvantage compensation for students with special needs remains unaffected. General ­in­for­mation on disadvantage compensation can be found on the home­page of DoBuS.

If problems of a technical nature verifiably occur through no fault of the student, the responsible examination board can examine the circumstances and, for example, grant a retry of the exam. Students should document any technical malfunctions that occur, for example by taking a screenshot. Teachers can also offer examinees alternative ways of submitting their results, for example by e-mail.

Students taking a di­gi­tal exam must submit a declaration of authorship. A text module is provided by the examination office for this purpose.

Just as in the case of analog exa­mi­nations, attempts to cheat may be con­trolled in case of suspicion. It is therefore possible for teachers to ask students to come into a breakout room during the examination in order to carry out a check there.

Yes, examiners/proctors are not allowed to prohibit restroom visits during the exam. However, as with exams on campus, examiners/proctors may document such exam interruptions.

Yes, even if written exa­mi­nations in face-to-face format are changed to di­gi­tal formats at short notice, equal opportunity examination conditions for students with impairments must be guaranteed. You can find more in­for­mation about disadvantage compensation in di­gi­tal exams on the website of the Department of Disability and Studies (DoBuS).

Further in­for­mation

Since mid-January, teachers have been able to access a steadily growing offer of support services on the Moodle learning platform. The zhb Department of Academic Teaching & Faculty Development can answer questions about the de­sign of open-book exams. A guide for video exams is available in the Service­Portal.

Higher Education Law

The Higher Education Act of North Rhine-Westphalia (Hochschulgesetz NRW, HG) was amended in 2020 and 2021 to allow the Ministry of Culture and Science (Mi­nis­te­ri­um für Kultur und Wis­sen­schaft) to issue special regulations for higher education in­sti­tu­ti­ons to deal with the pandemic by statutory order. The corresponding  Co­ro­na Epidemic Uni­ver­sity Ordinance (Co­ro­na-Epidemie-Hoch­schul­ver­ord­nung, CEHVO) was first published on 15 April 2020 and last amended on 1 December 2021. The Rectorate of TU Dort­mund Uni­ver­sity, in turn, can issue a Co­ro­na Ordinance on this basis. The version valid for the Winter semester 2021/22 was adopted on 15 December 2021.

Co­ro­na Ordinance of TU Dort­mund Uni­ver­sity

The Co­ro­na Ordinance for Study and Examination Operations of TU Dort­mund Uni­ver­sity (Co­ro­na-Ordnung für den Studien- und Prü­fungs­be­trieb der TU Dort­mund) supplements or replaces the current examination regulations of the uni­ver­si­ty in ac­cor­dance with the Co­ro­na Epidemic Uni­ver­sity Ordinance. It was first issued on 27 May 2020. For the Winter semester 2021/22, the version adopted by the Rectorate on 15 December 2021 applies. It is based on the state ordinance that was published on 1 December 2021. Accordingly, the regulations will apply retroactively to 1 October 2021 and will cease to apply on 1 April 2022.

The Co­ro­na Epidemic Uni­ver­sity Ordinance issued by the State of North Rhine-Westphalia has authorized the Rectorate, in consultation with the departments, to issue, among other things, examination regulations that temporarily supplement or replace the currently valid examination regulations. This is to meet the challenges posed by the Co­ro­na crisis. The new version of the Co­ro­na Ordinance for the Winter semester 2021/22 again provides for free attempt (“bonus”) regulations (Section 6). The regulations on the individualized standard program duration and on aptitude tests are dropped (Sections 3-4); otherwise most of the regulations on the flexibilization of the examination system will be continued.

The regulations made in this ordinance have priority over the regulations in the respective examination regulations and module descriptions (Section 2 (1)). For areas of study and examination operations that are not regulated in these regulations, the respective responsible examination boards may issue supplementary regulations, taking into account the requirements of the degree programs and observing the principle of equal treatment (Section 14). The current Co­ro­na Ordinance of TU Dort­mund Uni­ver­sity is valid until 30 March 2022.

If, due to the Co­ro­na protection measures, an examination cannot be carried out in the originally intended form and/or duration, or can only be carried out under more difficult conditions, the responsible examination board can decide on a change of the examination form (Section 5 (1)). If an examination was already attempted unsuccessfully before this Ordinance came into force, a change of the examination form is also possible for the repeat examination (Section 7 (1)).

Examinations taken and not passed in the Winter semester 2021/2022 are deemed not to have been taken.

Students who have already claimed a free attempt for an examination in one of the previous semesters and have taken this examination again in the Winter semester 2021/22 and have not passed it, will receive an additional free attempt for this examination (“bonus” examination) in individual cases. This also applies to exa­mi­nations taken at the beginning of the Summer semester 2022, but which are to be assigned to the examination period of the Winter semester 2021/2022 (Section 6 (1)). This regulation applies to written and oral exa­mi­nations that are taken personally on campus or digitally.

Bonus attempts do not apply to final theses and to exa­mi­nations that were not passed or assessed as insufficient due to an attempt at deception (Section 6 (4)). Moreover, they can only be claimed if the examination was actually taken. The responsible examination board decides on a bonus attempt in the case of other forms of examination - for example planning drafts, assignments or presentations (Section 6 (3)). In addition, the examination board can issue regulations regarding the quantity and other requirements for repeat exa­mi­nations that deviate from the examination regulations (Section 7 (1)).

Examination performances can also be carried out in electronic form (Section 6a).

Deregistration and missing of an examination are governed by the stipulations of the respective examination regulations (Section 8). If a candidate is unable to take the examination at short notice due to illness, documented proof of this must be submitted as usual.

The examiners allow the students to view and inspect the examination documentation within a reasonable period of time (Section 9 (1)). This can be done electronically or on site in compliance with the hygiene regulations. Students who belong to risk groups with regard to the SARS-CoV-2 co­ro­na­virus or who have relatives who belong to risk groups may, on application, be granted access exclusively by electronic means. In this case, proof of belonging to the risk group is required (Section 9 (2)).

In the case of a viewing on campus, the hygiene concept must be observed. Further in­for­mation on this can be found in the service portal.

The requirements for a semester abroad, an internship semester or another vocational practical phase of the studies as integrated into the degree program can be met at a later date. In addition, the examination board can decide on possible alternatives that are ap­prop­riate in terms of subject and content (Section 11 (1)). If internships provided for in the study plan cannot be completed at present or already begun internships cannot be completed, the examination board may decide on ap­prop­riate substitutes. The following guidelines shall apply: In the case of external internships (except for teaching degree programs), 75% of the usual performance is sufficient for recognition. In the case of 50 to 75%, the examination board determines an additional substitute performance. If less than half of the performance has been achieved, the performance must be repeated.

In Section 11 (2), the Ordinance describes regulations for the following practical phases in teaching degree programs: The professional field internship, the aptitude and orientation internship and the internship semester. Further regulations concern the de­sign of the theory-practice reports and the theory-practice reflection. Details are explained by the DoKoLL.

The responsible examination board may regulate that admission requirements such as successful participation in other courses are temporarily relaxed or suspended for all students in the degree program (Section 12 (1)). It shall also be possible to select those study sections for which the student has not yet achieved the required quantity of credit points because exa­mi­nations have been cancelled due to the pandemic (Section 12 (2)). This also applies to the registration of final theses and other written assignments (Section 12 (3)).

Co­ro­na Epidemic Uni­ver­sity Ordinance

The Co­ro­na Epidemic Higher Education Ordinance (Co­ro­na-Epidemie-Hoch­schul­ver­ord­nung, CEHVO) issued by the Ministry of Culture and Science (Mi­nis­te­ri­um für Kultur und Wis­sen­schaft, MKW) is intended to enable in­sti­tu­ti­ons of higher education and the student body to meet the challenges that arise and have arisen as a result of the pandemic with regard to studying and teaching. Among other things, this concerns regulations on classroom teaching and committee work as well as more flexible examination procedures. The current version, dated 1 December 2021, applies retroactively to 1 October 2021 and thus for the entire Winter semester 2021/22.

The Co­ro­na Epidemic Uni­ver­sity Ordinance allows higher education in­sti­tu­ti­ons to conduct on­line exa­mi­nations (Section 6). The Rectorates are also allowed to issue special regulations regarding the form of examination (Section 7 (1)), so that, for example, written exa­mi­nations could also be replaced by other forms of examination. Participation requirements may also be changed (Section 7 (2), no.1). The Rectorates may also regulate other aspects, such as the number of and requirements for repeat exa­mi­nations (Section 7 (2), no.3 and Section 7 (3)). Details of examination regulations shall be laid down by the Rectorate in consultation with the departments (Section 7 (5)). The Rectorates may also issue special regulations to facilitate the recognition of examination achievements (Section 9). The regulations issued by the Rectorate of TU Dort­mund Uni­ver­sity on this basis are listed under Co­ro­na Ordinance of TU Dort­mund Uni­ver­sity (see above).

Examinations taken and not passed in the Winter semester 2021/22 are deemed as not having been taken (Section 7 (4)).

In the Winter semester 2021/2022, teaching shall as a rule be conducted in the form of classroom courses. The Rectorate may regulate that, in justified cases, courses are held in di­gi­tal form as an exception, provided that at least a quarter of the courses of the respective degree program are otherwise held in classroom teaching format (Section 8). In addition, the Rectorate may issue special regulations regarding the way in which courses are conducted (Section 8) so that formats can be appropriately adapted to the respective requirements. Courses may also be postponed from the semester schedule to another point of time (Section 8).

The special regulations have no effect on the accreditation of degree programs (Section 10). The Accreditation Council decided in Sep­tem­ber 2021 that the notification requirement for significant changes will remain suspended until 1 October 2022.

The Rectorates may adjust deadlines for the enrollment and the time by which the enrollment requirements must have been met (Section 11 (1)).

Committees may hold their meetings by video or telephone con­fe­rence; a mixed form of electronic and physical presence is also permissible (Section 5 (5)). In addition, the Ordinance allows resolutions to be adopted by circulation procedure. The public must be informed of the resolutions by ap­prop­riate means (Section 5 (2)). A handout (in German) on the di­gi­tal work of the committees is available in the Service­Portal. The video and audio transmission of public committee meetings is permissible (Section 5 (6)).

Elections of mem­bers of the Rectorate may also be held in electronic form or by postal vote (Section 5 (4)).

Research

Based on the Co­ro­na Epidemic Uni­ver­sity Ordinance, TU Dort­mund Uni­ver­sity has issued "Regulations for the Implementation of the Co­ro­na Epidemic Uni­ver­sity Ordinance for Doctoral and Habilitation Regulations at TU Dort­mund Uni­ver­sity". According to Section 2 (1), oral exa­mi­nations in doctoral procedures can be conducted in electronic form or - subject to the permissibility under infection control law - in a mixed form of face-to-face and electronic presence. From the perspective of infection control law, oral exa­mi­nations in face-to-face format on campus are currently permissible according to the regulations of the general decree. A "Guide to the Conduct of Oral Examinations in Doctoral Procedures and Oral Habilitation Performances" is available in the Service­Portal.

For experimental re­search in laboratories or workshops, area-specific hygiene concepts can be submitted to the Office of Occupational Safety, Environmental and Health Protection for approval. The respective areas must draw up a workplace description and a protection concept for the new operating mode. Further in­for­mation on the applications can be found under "Work organization". If possible, re­search work that requires public access should be avoided.

Yes, the offices of the major funding bodies organizations do operate, albeit with slight restrictions in some cases. At present, there is no reason to assume that the Co­ro­na crisis will affect funding volumes or approval rates. However, delays or deviations from the regular procedure are to be expected in the review process. Many funding agencies have postponed deadlines and cut-off dates. The Office of Research Support provides support for questions regarding the submission and preparation of applications.

The major funding bodies are largely accommodating with regard to funding requirements, continued payments and reporting obligations. The German Research Foun­da­tion (Deut­sche Forschungsgemein­schaft, DFG), for example, provides additional personnel and material funding for up to three months in the event of demonstrable restrictions due to the pandemic. Scholarships can also be extended or converted into domestic fellowships. Additional funding can be requested for coordinated programs, and doctoral positions in re­search colleges can be extended by up to 12 months without incurring additional costs. Further in­for­mation can be found on the DFG website. The German Federal Ministry of Education and Research (BMBF) also simplifies the requirements for proj­ect funding. The actual implementation remains the res­pon­si­bi­li­ty of the individual proj­ect sponsors. Within the frame­work of the program Horizon 2020, it has been signaled that independent agreements are possible with regard to the postponement of deadlines and the extension of projects. Please contact your funding body if you have any questions.

In order to ensure greater flexibility and planning security for sci­en­tists in the qualification phase, the permissible fixed-term contract period for employment relationships that have existed between 1 March 2020 and 30 Sep­tem­ber 2020 according to Section 2 (1) WissZeitVG is extended by six months. In Sep­tem­ber 2020, the Federal Ministry of Education and Research (BMBF) also made use of the authorization to extend the permissible time limit by a statutory regulation by a further six months. For employment relationships, which have been newly established after 30 Sep­tem­ber 2020 up to and in­clu­ding 31 March 2021, the extension of the total permissible fixed-term period is a cross-the-board sum of six months.

This provision does not mean that existing employment relationships are automatically extended accordingly. In each individual case, a separate application must be submitted by the departments and in­sti­tu­ti­ons in the usual form. You can find further in­for­mation on this in the Service­Portal.

Work organization and labor law

Yes. As of 24 No­vem­ber, all employees (in­clu­ding adjunct lecturers) must present 3G proof at the workplace in ac­cor­dance with the new Infection Protection Act (Infektionsschutzgesetz). At TU Dort­mund Uni­ver­sity, the direct superiors are responsible for checking this. In principle, the originals of the proof of immunization must be checked once: A self-declaration is just as insufficient as a visual check of the green tick in the TU app. Individuals who are not or not yet fully immunized must provide their superiors with a current ne­ga­ti­ve citizen test on each day of attendance. Employees must carry the 3G evidence with them at the workplace in case the law enforcement authorities carry out checks on campus.

The control of the 3G certification is the res­pon­si­bi­li­ty of the direct superiors at TU Dort­mund Uni­ver­sity. A sample form for this can be found in the Service­Portal. The superiors must document that a vaccination certificate, proof of recovery or a current ne­ga­ti­ve test result from a certified testing center has been presented. For vaccinated employees, a single check is sufficient. In the event of recovery, the date of expiry of the six-month validity period must be noted, counting from the date of the positive PCR test. In principle, the originals of the immunization certificates must be checked once: A self-declaration is not sufficient, nor is a visual check of the green tick in the TU app. Persons who are not or not yet fully immunized must present a current ne­ga­ti­ve citizen test to their superiors on each day of attendance. Employees must carry the 3G evidence with them at the workplace in case the law enforcement authorities carry out checks on campus.

In principle, the res­pon­si­bi­li­ty for the control lies with the direct superiors. However, they can also delegate the task. In any case, it must be avoided that persons check their own documents, as this contradicts the dual control principle.

Home office should be made possible, provided there are no compelling operational reasons against it. At TU Dort­mund Uni­ver­sity, this connects to the existing agreement that the home and on-site workplaces are equally valid. Where no agreement can be reached between employees and their superiors, the Department of Human Re­sour­ces decides after a hearing. When working from home, employees must ensure that they can be contacted during normal working hours. When working on site, a 3G certificate must be presented and the specifications of the general hygiene concept must be complied with.

The recording of working time in the flexitime system remains suspended.

At the beginning of December 2020, the management of TU Dort­mund Uni­ver­sity agreed with the personnel representatives on a guideline on home office for the employees of TU Dort­mund Uni­ver­sity. The document offers practical advice to superiors on how home offices can be equipped for efficient work. This includes furniture as well as IT equipment and software applications. The guide also discusses how additional train­ing can be carried out from home and what specific offers there are on the subject of home office. This guide is available on the Service­Portal.

The Office of Occupational Safety, Environmental and Health Protection is continuously developing the general hygiene concept further. All TU mem­bers can view the current version in the service portal. It describes basic rules as well as special rules for different scenarios such as work in the office, work in workshops, oral exa­mi­nations, exa­mi­nations, review of examination documents, teaching in attendance, meetings/conferences, re­search in the laboratory and laboratory internships. The guideline for the employment of persons at risk (Annex 1) was updated on Au­gust 25.

The most im­por­tant rule is to keep your distance. This means, among other things, that work should take place in individual offices wherever possible. Where this is not possible and the rooms are large enough (10 square metres per person), several people can work in one room, observing the rules on distance. It is mandatory to wear a medical mask in all buildings and rooms. This may only be removed at permanently assigned workplaces without public traffic, provided the hygiene rules of TU Dort­mund Uni­ver­sity are observed. The hygiene concept also describes requirements for the use of lifts, tea kitchens or sanitary facilities as well as (new) cleaning of communally used equipment. Wherever possible, com­mu­ni­cation should be di­gi­tal.

It is absolutely necessary for working in the office on-site that the specifications of the general hygiene concept are adhered to. For working in the office, the Office of Occupational Safety, Environmental and Health Protection has prepared a separate chapter in the general hygiene concept and also produced a video tutorial. In case of deviations from the specifications of the general hygiene concept, please contact the Office of Occupational Safety, Environmental and Health Protection.

If multiple occupancy of offices is required, employees must be immunized. A risk assessment must be available for the workplaces. If the minimum distances in the offices cannot be safely maintained, technical barriers (Plexiglas) and minimum distances are required and the wearing of a medical mask is still recommended. Unless third parties, such as visitors, can be excluded, masks are mandatory. For non-immunized employees, masks are mandatory indoors (except in the individual office without visitor contact).

The Office of Occupational Safety, Environmental and Health Protection provides certified surgical masks to the Dean’s Offices and other in­sti­tu­ti­ons which can be issued to employees for work on campus. A contingent of FFP2 masks is available if it is inevitable to work without a minimum distance in special situations.

The general hygiene concept of TU Dort­mund Uni­ver­sity has been supplemented by a concept for lectures and practical courses in attendance, so that departments do not have to create their own separate hygiene concept for courses that comply with the frame­work described there.

For courses with special interaction, in sports or music, a separate hygiene concept must also ensure that the necessary infection prevention measures are observed. For re­search operations in laboratories and workshops, it is also necessary to draw up an area-specific hygiene concept.

The developed hygiene concepts are checked by the Office of Occupational Safety, Environment and Health Protection. The team of the office is also available for consultation.

Against the background of the Co­ro­na pandemic, parents will be able to claim 30 instead of 20 working days of children's sick pay for each child covered by statutory health insurance in 2021. If there are several children, each parent is entitled to a maximum of 65 working days in total. For single parents, the entitlement increases by 20 to 60 working days per child. If there are several children, single parents are entitled to a maximum of 130 working days in total. This entitlement also applies if parents look after their children themselves at home. Eligible are working parents with statutory health insurance cover. Further in­for­mation can be found on the pages of the TU Dort­mund Familien Service. The expanded regulations on children's sick pay are to continue to apply in 2022.

If employees are quarantined by the responsible health authority, this order is binding. For a period of six weeks, the salary will continue to be paid as in the case of inability to work. After this period, payment of salary will cease and the regulations on sick pay will apply.

The federal and state governments have agreed that, starting 1 No­vem­ber 2021, no wages will be paid if a non-immunized person must remain in quarantine for up to 10 days after coming into contact with an infectious case or returning from a risk area (and cannot work from home in the meantime). Those who are infected also receive pay while in quarantine, regardless of their vaccination status.

International exchange

A new entry regulation for Germany has been in effect since Au­gust. According to this, guests must prove that they have been vaccinated, recovered or tested when entering the country. Anyone entering from a high-risk or virus variant area must register digitally in advance. One must also be tested and quarantined unless vaccinated with an EU-approved vaccine. Entry from virus variant areas is not possible except in a few exceptional cases. Further details can be found in the section Travel.

The German Federal Ministry of Health has published a detailed FAQ list on the regulations: https://www.bundesgesundheitsministerium.de/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev.html

Persons who are staying in a country in which a virus variant of concern that is not yet prevalent in Germany is prevalent ("virus variant area"), are currently generally pro­hi­bi­ted from entering Germany in ac­cor­dance with the Co­ro­na Entry Regulation. This also applies to those who have been fully vaccinated. Exceptions are only possible in very few cases, for example for persons with registered residence and right of residence in Germany. As long as a country is considered a virus variant area, no visas can be issued.

Please check the website of the RKI (Robert Koch-Institut) on a regular basis for the risk classification of your country.

No. Only persons who have been vaccinated with a vaccination approved in the EU are considered as fully vaccinated. Revaccination with a vaccine approved in the EU are possible. Please seek medical advice on this, as there are currently no general recommendations. You can use  mobile vaccination services or visit your family doctor.

 

International Students

If you are coming to Germany for your studies, you will need a German health insurance. If you are initially going to start your studies from outside Germany, you do not need a German health insurance for the time being. After entry to Germany the health insurance obligation comes into force retroactively to the beginning of the semester.

It is not necessary to apply for a student ID card (UniCards). There are di­gi­tal alternatives for most of the functions of the UniCard. For example, you can identify yourself as a student of the TU Dort­mund Uni­ver­sity with your certificate of study (PDF) and your ID card/passport, and you can borrow books from the uni­ver­si­ty library using your di­gi­tal ID card in the TU app.

Your valid residence permit for Germany loses its validity if you stay abroad for more than six months at a time. Due to worldwide travel restrictions there is one exception: If you are abroad and have no possibility to return to Germany within 6 months, you can apply for an extension of the deadline. This application must be submitted to the re­le­vant Foreigners’ Registration Office before the deadline expires and can be made informally, for example by e-mail.

A direct postponement of the admission is not possible; a new application in due form and time must be submitted for the summer semester 2022.

Therefore, applicants who have been unable to enroll, can reapply from 15. No­vem­ber 2021 to 15. January 2022 for the summer semester 2022 and should enclose their admission letter for the winter semester 2021/22. 

Please inform yourself about the corresponding application periods and deadlines as well as about the application process on the website of the International Office.

Exchange Students (Incomings)

TU Dort­mund Uni­ver­sity welcomes exchange students (so-called incomings) in the winter semester 2021/2022 who have applied for a stay in due time and have been accepted. The International Office informs the incomings about the particularities that have to be observed with regard to the Co­ro­na situation via e-mail.

For questions, Erasmus students are welcome to contact the Erasmus team by e-mail and students in the ISEP, USA and worldwide programs are welcome to contact the Exchange Students Team by e-mail.

Travel

Since Au­gust, a new entry regulation has been in effect for Germany, which regulates what proof must be provided for entry, who must register, and who must be quarantined. It is also re­le­vant whether the country of origin is classified as a high-risk or virus variant area. A daily updated list of in­ter­na­tio­nal risk areas can be found on the RKI website: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Corona­virus/Ri­si­ko­ge­biete_neu.html

In principle, proof of vaccination, recovery or testing must be provided when entering from any country. Those entering from a high-risk or virus variant area must register digitally in advance. One must also be tested and quarantined unless vaccinated with an EU-approved vaccine. Entry from virus variant areas is not possible except in a few exceptional cases.

The German Federal Ministry of Health has published a detailed FAQ list on the regulations: https://www.bundesgesundheitsministerium.de/en/service/gesetze-und-verordnungen/guv-19-lp/coronaeinreisev/coronaeinreisev-en.html

If you are entering Germany from a high-risk or virus variant area , you must register on­line in advance. This can be done at https://www.einreiseanmeldung.de. The confirmation is checked by the carrier and, if necessary, additionally by the federal police.

Anyone entering Germany requires a ne­ga­ti­ve test result, proof of vaccination or proof of convalescence - regardless of the country and route of entry. The proof of vaccination or convalescence must be available in one of the following languages: English, French, German, Italian or Spanish. The proof of vaccination is only valid if the vaccination was carried out with a vaccine approved in the EU from the list of the Paul Ehrlich In­sti­tute. The proof of convalescence is only valid for six months after the date of the positive PCR test. A ne­ga­ti­ve antigen test must not be older than 24 hours (entry from virus-variant-area) or 48 hours (entry from other areas); a ne­ga­ti­ve PCR test is valid for up to 72 hours.

For air travel, the proof is checked in advance; the federal police can additionally check the proof. For entry from risk areas, the proof must be uploaded during the di­gi­tal registration process: https://www.einreiseanmeldung.de

https://www.bundesgesundheitsministerium.de/co­ro­na­virus-infos-reisende/faq-tests-einreisende.html

If you are traveling from a country that is considered a high-risk or virus variant area in Germany, you will have to be quarantined for a few days after entering the country. You can view the daily updated list of high-risk areas at the Robert Koch In­sti­tute: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Corona­virus/Ri­si­ko­ge­biete_neu.html

The quarantine on entry from a high-risk area does not apply

if you can prove that you have been fully vaccinated with a vaccine approved in the EU or if you can show proof of recovery from infection. It is best to upload the proof at www.einreiseanmeldung.de before entering the country.

If you do not have such proof, then you will have to go into quarantine. You can end this early after five days with a ne­ga­ti­ve antigen test, otherwise it lasts ten days. Please regard this when planning your arrival in Germany.

Upon entry from a virus-variant area, all entrants - in­clu­ding vaccinated and recovered persons - must be quarantined for 14 days.

Since 9 July, non-immunized employees in North Rhine-Westphalia are required to submit ne­ga­ti­ve test certificates to their employer if, they have not worked on the premises of the workplace for at least five consecutive working days, for example due to vacation.
The ne­ga­ti­ve test certificate must be presented to the respective direct superior on the first day of work on campus. Supervisors have a look at the test evidence and then return it. The evidence does not have to be retained or documented. Any documentation previously prepared in this context will be destroyed. This regulation also applies to people who initially started in the home office after vacation.

Alternatively, those who have been fully vaccinated or have recovered and have no symptoms may present ap­prop­riate proof. The regulation does not apply if employees were not on site due to working from home or business trips.

Fact sheet from the ministry (in German)

A travel warning has been in effect for all coun­tries that the RKI, in coordination with the Federal Foreign Office, lists as a high-risk or virus variant area.

In some coun­tries there are still restrictions in in­ter­na­tio­nal air and travel traffic. World-wide states issued entry restrictions and limited the public life.

You can find up-to-date in­for­mation on these issues at IATA or at the Federal Foreign Office (in German).

In principle, business trips that are not absolutely necessary should be avoided. Unavoidable business trips may be undertaken if the AHA rules and hygiene regulations can be complied with at the destination and the trip cannot be replaced by an electronic form of com­mu­ni­cation (e.g. video con­fe­rence, etc.).

The decision on the compelling business necessity of the business trip is decentralized. The respective reasons for the decision of the applicants and superiors, which justify the compelling necessity of the business trip in terms of content and time, must be presented in the application in a comprehensible manner.

Mandatory business trips abroad are possible within the frame­work of the legal regulations on foreign travel, with the exception of trips to virus variant areas (see the RKI website). Please also refer to our further in­for­mation under "Travel".

The prerequisites for a business trip are basically that there are no entry restrictions from Germany to the respective country/area and that the return to Germany is also possible without entry restrictions and quarantine.

Bookings in connection with business trips should be made as shortly as possible before the start of the trip and with the most flexible conditions possible in order to minimize cancellation costs in the event of renewed restrictions.

Please carefully check the applicable regulations at the time of travel prior to the start of the business trip, as short-term restrictions may still apply. It is the res­pon­si­bi­li­ty of the person traveling to check this.

If you have any questions, please contact the head of the Human Re­sour­ces Department.

The Federal Ministry of the Interior provides in­for­mation about entry restrictions to Germany. Information about entry restrictions within the EU are offered by the European commission

Protection against infection

It is mandatory in North Rhine-Westphalia to wear a medical mask (surgical mask, masks of the FFP2 standard or the KN95/N95 standard) in public transport, shops and medical practices. A mask has also to be worn in buildings on campus of TU Dort­mund Uni­ver­sity.

Ensure good personal hygiene, especially regular and thorough hand washing (at least 30 seconds). Airing the room several times a day reduces the number of viruses in the room and increases the humidity, which is good for the mucous membranes of the mouth and nose.

Keep your distance from persons you are meeting in everyday life. Ensure regular and adequate hand hygiene and proper coughing and sneezing etiquette.

Pay attention to the coughing and sneezing etiquette: turn away from those present, do not cough in your hand, but cover your mouth and nose and cough into the crook of your arm if possible. Dispose of used tissues quickly. Those who wear a face mask can protect others from droplet infection. In addition, full vaccination against co­ro­na­virus protects against a severe course and reduces the risk of transmitting the virus. Regular testing also helps to detect corona infections early and minimize its spread.

TU Dort­mund Uni­ver­sity strongly recommends all mem­bers to install and use the app. The app may also be installed on uni­ver­si­ty mobile phones.

The RKI explains on its website who belongs to the risk group (in German).

Employees who wish to be exempted from working on-site for health reasons must present a medical certificate. Further in­for­mation can be found in a document in the Service­Portal. Students who belong to a risk group and cannot be vaccinated, may not be forced to participate in classroom instruction during the semester. They have the right to compensation for disadvantages. DoBuS provides advice on this among other things. Decisions on this are made by the responsible examination board.

"Droplet protection" can be implemented with Plexiglas panels that can be set up variably at the work area. They prevent infection by droplet infection if the minimum distance of 1.5 m between two persons cannot be maintained. TU Dort­mund Uni­ver­sity provides this. You will find all in­for­mation in the FAQ in the service portal.

All lecture halls and some seminar rooms are automatically ventilated. Here, only fresh air is supplied, so that no contaminated room air is circulated. Other rooms must be ventilated through the windows every 20 minutes. As many rooms as possible are equipped with CO2 monitors to support the ventilation control.

A fact sheet on ventilation and air purification devices is available in the Service­Portal (German only). 

You can find a collection of material on health protection in our Service­Portal: posters, table cards and handouts.

In case of suspicion

There are no typical symptoms for Covid-19. Most commonly mentioned are cough (approx. 40%), cold (approx. 30%) or fever (approx. 25%); loss of sense of smell and taste may also occur temporarily (approx 20%). In principle, however, contact with other ­people should be avoided even in the case of a flu-like infection or influenza. Stay at home if you have symptoms. Since a self-test may indicate a false ne­ga­ti­ve result, if in doubt, contact your family doctor to have a test done there.

Follow the instructions of your family doctor or health authority. Individuals who have undergone PCR testing due to cold symptoms or a positive rapid corona test are required to quarantine themselves until the test result is available. Please remember to inform your close contacts as well. You are not allowed to enter the campus of TU Dort­mund Uni­ver­sity.

If the result of the PCR test is ne­ga­ti­ve, then the restrictions no longer apply and you can give the all-clear for your contacts. If the PCR test is positive, quarantine is automatically required. 

Persons tested positive are required to go into quarantine immediately and directly after receipt of the test result. They are also required to inform all persons with whom they have had close personal contact during the four days preceding the test or since the test was performed. These are those persons with whom there was contact for a period of more than 10 minutes and at a distance of less than 1.5 meters without both wearing a mask, or persons with whom a poorly ventilated or unventilated room was shared for an extended period of time. The public health de­part­ment decides how to proceed. Cases of infection at the uni­ver­si­ty must also be reported to the Covid-19 Response Officer of TU Dort­mund Uni­ver­sity and the Covid-19 response officers of the individual departments. Positive PCR test results should also be shared via the Co­ro­na warning app to alert potential contacts.

Quarantine means that you have to isolate yourself from other people and stay at home. In case of a positive PCR test, this applies automatically and also to household mem­bers, unless they are fully immunized and asymptomatic. The public health de­part­ment does not have to specifically order this first. If there are no (more) symptoms of the disease, the quarantine ends after 14 days and a final ne­ga­ti­ve antigen test. TU Dort­mund Uni­ver­sity expressly recommends to additionally perform an Individual PCR test as part of the re­search proj­ect of the Chair of Medical Physics. In the case of a vaccine break­through, the health de­part­ment may lift the quarantine order after only five days if the person is asymptomatic and a PCR test shows a negligible (or no detectable) viral load.

In case of infection with the Omikron variant, infected individuals and their contacts must remain in quarantine for at least 14 days, regardless of vaccination status. Early free testing is not possible. Moreover, the quarantine does not end automatically, but a ne­ga­ti­ve PCR test result must be available.

According to a resolution passed by the Conference of Minister Presidents on7 January 2022, the quarantine period is to be shortened in the fu­ture under certain conditions. However, the regulations still have to be implemented in state law. On 11 January 2022, the MAGS issued a decree enabling the NRW public health authorities to implement shortened quarantine regulations already now. As a result, there may be differences in the municipal handling.

Anyone who has had contact with an infected person – for example during an event, a meeting or as part of an office community – should temporarily go into self-isolation at home. If there are no compelling business reasons against it, your superior must allow you to work from home. Perform self-testing for four to five days after the last contact and monitor yourself. If you develop symptoms or have a positive self-test result, contact your general practitioner respectively your family doctor,

In view of the current developments, these special precautionary measures are also urgently required for vaccinated contact persons: While vaccination provides very good protection against a severe course of the infection, according to the RKI it protects only about 70% against infection in the age group 18-59 years. The number of vaccination breakthroughs rises with increasing incidence values.

Contacts and links

As Covid-19 Response Officer of the Rectorate, Bernd Lilienthal is available to all mem­bers of TU Dort­mund Uni­ver­sity as a coordinator and contact person for questions regarding the Co­ro­na crisis.

You can find an overview of the local Covid-19 response officers of the departments and central in­sti­tu­ti­ons in the Service Portal.

  • study abroad (outgoings)
  • in­ter­na­tio­nal students

Contact

  • Students and applicants can reach the Admissions and Enrollment Office exclusively by contact form and info-hotline: +49 (0) 231 755-6349

  • business trips
  • proof risk group
  • regulatory issues

Contact

  • advice on access regulations for closure scenarios

Contact

  • contact to health authorities
  • consultation on health protection, in­clu­ding hygiene concept
  • advice on risk assessment for closure scenarios

Contact

Compatibility of family with studies, re­search and career
Family Service

FAQ Family and Co­ro­na

Please preferably use telephone or electronic contact options.

Location & approach