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Digital exams

Conversion to digital exams

Face-to-face examinations are again the rule in the Summer semester of 2022. In accordance with the current Corona Regulations of TU Dortmund University, examinations can be conducted in electronic form if this is appropriate and reasonable in justified cases. On the learning platform Moodle, teachers will find an ever-growing range of support services. The ServicePortal contains a guide for oral examinations via video conferencing.

If you wish to conduct a registered classroom exam in digital form, please keep the date and time of the exam and inform the ITMC of the format change using this form. The information is also automatically forwarded to the Department of Construction and Facility Management' This avoids an overloading of the IT systems and the freed up room capacity can be used to distribute larger exam cohorts across multiple rooms. 

If the form or duration of the examination is to deviate from the specifications in the examination regulations, module descriptions or subject-specific regulations due to the pandemic, a resolution of the examination board is required. A change in the form of the examination, e.g. from written to oral examination, must also be reported to the Central Examinations Office.

Implementation of digital examinations

A detailed checklist and a chart with general information on online exams are available on the Service­Portal.

Examiners can choose different digital alternatives instead of a written exam on site. For example, exams in Moodle or open-book exams for download and upload within a specified time period are possible. In the case of open-book exams, the task is designed in such a way that the focus is not on knowledge that can be looked up, but on a higher level of understanding, which is why using resources/aids is permitted.

However, it is also possible to have a homework assignment (take-home-exam), in which students write a paper on a more complex problem within a specified period of time, or to switch to oral exams. Examinations that have already been carried out with EvaExam Online can still be carried out with it.

Yes: The examiner/proctor can and must check whether the student is actually the person authorized to take the examination by registration. In proctored exams, this can be done via video conferencing, for example.

The examiner/proctor is eligible to ask students to hold an identification document (UniCard, ID card, or other official ID document with a photo) up to the camera. In the case of examinations with several participants, e.g. digital written examinations or other group examinations, care must be taken that identities are verified individually in a protected area of the video conference, for example in a breakout room. This prevents the other participants from seeing personal data from documents such as ID cards. Likewise, an extended view into the private premises remains protected if - as is usual for oral examinations, for example - the entire room has to be shown once via webcam at the beginning. All details except first and last name and the photo may be masked on the ID document. If necessary due to time reasons, the identification procedure can also be carried out in parallel by several supervisors in several breakout rooms.

Examiners/proctors may also decide that the verification of identity will be done via the submission of an affidavit in which students affirm that they are lawfully taking the examination, are working on it independently, and are capable of taking the examination.

Yes, this is legally permissible and privacy compliant. The examiner/proctor is allowed to supervise students by video and also to be shown their room once before the exam. Observation is only permitted from one perspective (i.e. no more than one camera).  The breakout function in Zoom can also be used to verify identity. Recording during the exam or the use of AI-supported software for video surveillance, on the other hand, is not permitted under data protection law and is not technically possible due to the available systems. There is also no observation of the screens. For teachers, there is a Moodle room with information and tips on how to organize and conduct digital exams.

Yes, students are allowed to use the background function, e.g. of Zoom, at their own request to protect their privacy. If cheating is suspected, the examiners can request clarification in a breakout session where the display of the background image is briefly discontinued.

Digital exams can be taken via the existing Moodle, Zoom, and Webex systems. Sciebo and UniMail can be used as well. Teachers who have already been trained accordingly can also use EvaExam Online. No new purchases are planned in the short term.

Many tasks can be edited digitally and uploaded afterwards. Editing or digitizing may require the installation of certain programs (e.g. scanning apps or PDF annotation software). Submission formats/file formats must be clarified in a timely manner. Assignments that are completed on paper can be photographed with a cell phone and uploaded. Teachers can additionally offer examinees alternative ways of submitting their results, for example by e-mail. This can also ensure timely submission of results if, for example, technical problems occur with Moodle.

Students are responsible - as in analog exams - for ensuring that their solutions are legible to the examiner. This also applies to the legibility of scans.

Teachers are not allowed to demand that the students obtain additional equipment for the examination. Even though there is no general right to an examination on campus or to an alternative form of examination, the examiner, however, may make a discretionary decision on a case-by-case basis and provide a room if an examinee does not have the necessary equipment. The right to disadvantage compensation for students with special needs remains unaffected. General ­information on disadvantage compensation can be found on the homepage of DoBuS.

If problems of a technical nature verifiably occur through no fault of the student, the responsible examination board can examine the circumstances and, for example, grant a retry of the exam. Students should document any technical malfunctions that occur, for example by taking a screenshot. Teachers can also offer examinees alternative ways of submitting their results, for example by e-mail.

Students taking a digital exam must submit a declaration of authorship. A text module is provided by the examination office for this purpose.

Just as in the case of analog examinations, attempts to cheat may be controlled in case of suspicion. It is therefore possible for teachers to ask students to come into a breakout room during the examination in order to carry out a check there.

Yes, examiners/proctors are not allowed to prohibit restroom visits during the exam. However, as with exams on campus, examiners/proctors may document such exam interruptions.

Yes, even if written examinations in face-to-face format are changed to digital formats at short notice, equal opportunity examination conditions for students with impairments must be guaranteed. You can find more information about disadvantage compensation in digital exams on the website of the Department of Disability and Studies (DoBuS).

Based on the Corona Epidemic University Ordinance, TU Dortmund University has issued "Regulations for the Implementation of the Corona Epidemic University Ordinance for Doctoral and Habilitation Regulations at TU Dortmund University". According to Section 2 (1), oral examinations in doctoral procedures can be conducted in electronic form or - subject to the permissibility under infection control law - in a mixed form of face-to-face and electronic presence. From the perspective of infection control law, oral examinations in face-to-face format on campus are currently permissible according to the regulations of the general decree. A "Guide to the Conduct of Oral Examinations in Doctoral Procedures and Oral Habilitation Performances" is available in the ServicePortal.

Further information

Since mid-January, teachers have been able to access a steadily growing offer of support services on the Moodle learning platform. The zhb Department of Academic Teaching & Faculty Development can answer questions about the design of open-book exams. A guide for video exams is available in the ServicePortal.

Location & approach

The campus of TU Dort­mund University is located close to interstate junction Dort­mund West, where the Sauerlandlinie A 45 (Frankfurt-Dort­mund) crosses the Ruhrschnellweg B 1 / A 40. The best interstate exit to take from A 45 is “Dort­mund-Eichlinghofen” (closer to South Campus), and from B 1 / A 40 “Dort­mund-Dorstfeld” (closer to North Campus). Signs for the uni­ver­si­ty are located at both exits. Also, there is a new exit before you pass over the B 1-bridge leading into Dort­mund.

To get from North Campus to South Campus by car, there is the connection via Vogelpothsweg/Baroper Straße. We recommend you leave your car on one of the parking lots at North Campus and use the H-Bahn (suspended monorail system), which conveniently connects the two campuses.

TU Dort­mund University has its own train station (“Dort­mund Uni­ver­si­tät”). From there, suburban trains (S-Bahn) leave for Dort­mund main station (“Dort­mund Hauptbahnhof”) and Düsseldorf main station via the “Düsseldorf Airport Train Station” (take S-Bahn number 1, which leaves every 15 or 30 minutes). The uni­ver­si­ty is easily reached from Bochum, Essen, Mülheim an der Ruhr and Duisburg.

You can also take the bus or subway train from Dort­mund city to the uni­ver­si­ty: From Dort­mund main station, you can take any train bound for the Station “Stadtgarten”, usually lines U41, U45, U 47 and U49. At “Stadtgarten” you switch trains and get on line U42 towards “Hombruch”. Look out for the Station “An der Palmweide”. From the bus stop just across the road, busses bound for TU Dort­mund University leave every ten minutes (445, 447 and 462). Another option is to take the subway routes U41, U45, U47 and U49 from Dort­mund main station to the stop “Dort­mund Kampstraße”. From there, take U43 or U44 to the stop “Dort­mund Wittener Straße”. Switch to bus line 447 and get off at “Dort­mund Uni­ver­si­tät S”.

The H-Bahn is one of the hallmarks of TU Dort­mund University. There are two stations on North Campus. One (“Dort­mund Uni­ver­si­tät S”) is directly located at the suburban train stop, which connects the uni­ver­si­ty directly with the city of Dort­mund and the rest of the Ruhr Area. Also from this station, there are connections to the “Technologiepark” and (via South Campus) Eichlinghofen. The other station is located at the dining hall at North Campus and offers a direct connection to South Campus every five minutes.

The AirportExpress is a fast and convenient means of transport from Dortmund Airport (DTM) to Dortmund Central Station, taking you there in little more than 20 minutes. From Dortmund Central Station, you can continue to the university campus by interurban railway (S-Bahn). A larger range of international flight connections is offered at Düsseldorf Airport (DUS), which is about 60 kilometres away and can be directly reached by S-Bahn from the university station.

The facilities of TU Dortmund University are spread over two campuses, the larger Campus North and the smaller Campus South. Additionally, some areas of the university are located in the adjacent “Technologiepark”.

Site Map of TU Dortmund University (Second Page in English).